LOUTH TOWN COUNCIL

The Sessions House, Eastgate, Louth, LN11 9AJ
Tel: 01507 355895
Email: clerk@louthtowncouncil.gov.uk

To the Members of the Town Council of Louth:

You are hereby summoned to attend a meeting of Louth Town Council’s Planning and Governance and Finance Committees which will be held on Tuesday 22^nd November 2022 in The Old Court Room, The Sessions House, Eastgate, Louth at 7pm.  The business to be dealt with at the meeting is listed in the agenda below.

There will be a 15 minute public forum between 6.45pm and 7.00pm when members of the public may ask questions or make short statements to the Council, and your attendance is requested during this period. 

Please note, any public, wishing to speak in the public forum may do so on items which appear on the agenda or may ‘sit in’ on the meeting(s).  It would be much appreciated if any member of the public wishing to speak would please contact the Town Clerk, by emailing clerk@louthtowncouncil.gov.uk in advance of the meeting to discuss attendance arrangements.  If possible, please provide written representation rather than attending in person.

Members of the public should note that they will not be allowed to speak during the formal meeting.

Mrs. L.M. Phillips

Town Clerk

Dated this 17^th Day of November 2022

AGENDA

PLANNING COMMITTEE

(Chair: Cllr. Mrs. S. Crew, Vice Chair: Cllr. D. Hobson, Membership: All Cllrs.)

1. Apologies for Absence
   To receive and note apologies where valid reasons for absence have been given to the Town Clerk at least one hour prior to the meeting.
2. Declarations of Interest / Dispensations
   To receive declarations of interest in accordance with the Localism Act, 2011 – being any pecuniary interest in agenda items not previously recorded on Members’ Register of Interests and any written requests for dispensation received by the Proper Officer under section 22 of the Localism Act.
3. Minutes
   To approve as a correct record the notes of the Planning Committee Meeting held on 1^st November 2022. (Attached).
4. Police Presentation
   Committee to welcome Sergeant Kelly Palmer of Lincolnshire Police who will attend to update Councillors generally and specifically speak on drug issues in the St. Bernard’s Avenue area.
5. Applications received by the Local Planning Authority
   To consider and make observations on all planning applications received including those listed in the schedule (PA/Schedule 11-22-22). (Attached).
6. Planning Correspondence
   Committee to receive planning decisions, enforcement complaints, appeal decisions, temporary road closures etc., as advised by the District and County Council. (Attached).

7. Proposed Work to Trees
   Committee to consider the following proposed work to trees:
   1. Location: 28 Grimsby Road. Proposals: T1 – Copper Beech – Reduce crown by approximately 3-4m in diameter.
   2. Location: 25 Union Street. Proposals: T1 – Holly – Remove.  Reasons: Tree is damaging the boundary wall.
   3. Location: 3 St. Mary’s Lane. Proposals: T1 – Maple – Pollard to approximately 3m to suitable forks.  Reasons: Shading neighbouring property and summerhouse.
8. ELDC Food Festival Working Group
   Committee to nominate a member to represent Louth Town Council on the above. First meeting to be held at 11am on Monday 28^th November at The Sessions House.

Please note that the Committee may need to go into closed session for the following item.

9. Active Travel Scheme
   Committee to receive an update and resolve upon the way forward.
10. Next Meeting
    Committee to note that the date of the next scheduled Planning Committee meeting is 13^th December 2022.

GOVERNANCE AND FINANCE COMMITTEE

(Chairman: Cllr. Mrs. E. Ballard, Vice Chairman: Mrs. L.M. Cooney, Membership: All Cllrs)

1. Apologies for Absence
   To receive and note apologies where valid reasons for absence have been given to the Town Clerk at least one hour prior to the meeting.
2. Declarations of Interest / Dispensations
   To receive declarations of interest in accordance with the Localism Act, 2011 – being any pecuniary interest in agenda items not previously recorded on Members’ Register of Interests and any written requests for dispensation received by the proper officer under section 22 of the Localism Act.
3. Minutes
   To approve as a correct record the notes of the Governance and Finance Committee meeting held on 14^th June 2022.
4. Finance
   Committee to note/approve/authorise the following:
   1. Receipts and Payments – Cashbooks 1 and 2 – Months 1 – 6
      1. Month 1
         1. Cash Book 1 Receipts £170,288.11 Payments               £31,579.53
         2. Cash Book 2 Receipts             £0.00 Payments               £291.35
      2. Month 2
         1. Cash Book 1 Receipts      £2,942.28 Payments              £18,894.38
         2. Cash Book 2 Receipts         £250.00 Payments              £213.29

• Month 3
  1. Cash Book 1 Receipts      £2,789.07 Payments              £19058.19
  2. Cash Book 2 Receipts         £500.00 Payments              £229.00

1. Month 4
   1. Cash Book 1 Receipts      £1,796.46   Payments              £16,757.84
   2. Cash Book 2 Receipts             £0.00   Payments              £178.09
2. Month 5
   1. Cash Book 1 Receipts      £2.129.52   Payments              £15,859.93
   2. Cash Book 2 Receipts         £250.00   Payments              £182.13
3. Month 6
   1. Cash Book 1 Receipts  £145,496.58   Payments              £17,103.01
   2. Cash Book 2 Receipts         £250.00   Payments              £243.83
4. Detailed Income and Expenditure Report (Budget Variance Report) as at Month 6 to 30^th September 2022.
5. Earmarked Reserves Report as at 30^th September 2022.
6. Balance Sheet to 30^th September 2022 and Cash Book 1 and 2 Bank Reconciliations which reconcile to account statements showing balances as follows:
   1. Lloyds Treasurers Account (balance at 30/9/22 on statement 55) – £524,724.74
   2. Petty Cash (balance as at 30^th September 2022) – £211.23
   3. Lloyds Deposit Account (balance on statement 5) – £166,650.51
   4. National Savings and Investment Account (balance on statement 10) – £111,334.60

5. Amenity Grasscutting
   Council to resolve to renew its agreement with LCC regarding amenity grasscutting in 2023/24.
6. Budget Setting
   Councillors to note that ideas for inclusion in the budget for 2023/24 should be submitted to the Town Clerk by 2^nd December 2022 along with costings.
7. Internal Audit 2022/23
   Committee to approve continuation of current quadripartite arrangement.
8. Closed Session Item
   Council to resolve to move into closed session in accordance with the Public Bodies (Admission to Meetings) Act 1960 due to the business to be discussed in the following item, information being of a confidential, commercial and third party nature in relation to Grants.
9. Next Meeting
   Committee to note that the next scheduled meeting of the Governance and Finance Committee will be held on 21^st February 2023.