09-08-20 TC MINS
MINUTES OF THE LOUTH TOWN COUNCIL MEETING
HELD ONLINE USING THE ZOOM CONFERENCING PLATFORM
ON TUESDAY 8th SEPTEMBER 2020
Present The Mayor, Cllr. D. Hobson (DH) (in the chair).
Councillors: Mrs. E. Ballard (EB), J. Baskett (JB), M. Bellwood (MB), L. Cooney (LMC), A. Cox (AC), S. Crew (SC), H. Filer (HF), D.J.E. Hall (DJEH), G.E. Horton (GEH), A. Leonard (AL), Mrs. S.E. Locking (SEL), Mrs. J. Makinson-Sanders (JMS), K. Norman (KN), J. Simmons (JS) F.W.P. Treanor (FWPT), Mrs. P.F. Watson (PFW) and D. Wing (DEW).
Councillors not present: D. Ford (DF), J. Garrett (JG), D. Jackman (DJ),
The Town Clerk, Mrs. L.M. Phillips was also present.
93. Apologies for Absence
Apologies for absence were received from Councillors: DF, JG and DJ.
94. Declarations of Interest / Dispensations
Cllrs. AL, Mrs. JMS and DEW – item 8 as members of the Hubbard’s Hills Trust.
NB: Cllr. AC arrived at this point at 7:03pm
The Council noted that a written request for dispensation to speak and vote on business pertaining to Hubbard’s Hills had been received from Cllr. Mrs. JMS to last for the duration of her term of office to the next round of local elections in 2023. It was RESOLVED to grant Cllr. Mrs. JMS a dispensation to speak but not to vote on matters pertaining to Hubbard’s Hills. Dispensation to last for the duration of her term of office to the next round of local elections in 2023.
95. Council Minutes
It was RESOLVED to approve as a correct record the notes of the Council Meetings held on 14th July 2020 and 28th July 2020 and approve these as the minutes.
96. Committee Minutes
It was RESOLVED to confirm receipt of the minutes and adopt the resolutions contained therein of the following committee minutes: Planning Committee 2nd June 2020, Planning Committee 30th June 2020 and Planning Committee 28th July 2020.
97. Town Clerk’s Report / Update
The Council noted the Town Clerk’s Report.
98. Personnel Committee Member
Following the resignation of Cllr. Mrs. SEL from the Personnel Committee it was RESOLVED to elect Cllr. GEH as a replacement.
99. Minute Numbers
It was noted that a change to the way in which minutes are numbered was required and it was RESOLVED that from the start of the new Council year in 2021 each Committee would have a prefix before each minute number e.g., PL for planning and minutes would be numbered consecutively within committees rather than consecutively across all committees.
100. Hubbard’s Hills
Mr. A. Leonard, as Chairman of the Hubbard’s Hills Trust, reported to the Council on work undertaken during the continuing Covid period and the issues faced with so many people using the Hills. He requested on behalf of the Trust that a figure of £45,000 be included in the Town Council’s budget for 2021/22 and he explained how the Trust might need to spend that money. It was noted that the budget for Hubbard’s Hills would be discussed later in the year along with the precept, at which point the Council could choose to change the figure. Finally, the Council RESOLVED to confirm that the second instalment of the Hubbard’s Hills Maintenance Contribution in the sum of £22,500, should be released to the Hubbard’s Hills Trust.
101. Next Meeting
The Council noted that the date of the next scheduled Council Meeting was 6th October 2020.
The Meeting Closed at 8:15pm.
Signed_______________________ (Chairman) Dated_________________________