11-03-20 G&F MINS
MINUTES OF THE LOUTH TOWN COUNCIL GOVERNANCE AND FINANCE COMMITTEE
HELD ONLINE USING THE ZOOM PLATFORM
ON TUESDAY 3rd NOVEMBER 2020
Present Cllr. Mrs. E. Ballard (EB), (in the chair).
Councillors: J. Baskett (JB), M. Bellwood (MB), L. Cooney (LMC), A. Cox (AC), S. Crew (SC), D. Ford (DF), J. Garrett (JG), D.J.E. Hall (DJEH), D Hobson (DH), G.E. Horton (GEH), A. Leonard (AL), Mrs. S.E. Locking (SEL), Mrs. J. Makinson-Sanders (JMS), K. Norman (KN), J. Simmons (JS) F.W.P. Treanor (FWPT), Mrs. P.F. Watson (PFW) and D. Wing (DEW).
Councillors not present: H. Filer (HF) and D. Jackman (DJ).
The Town Clerk, Mrs. L.M. Phillips and the Town Clerk’s Assistant, Mrs. M Vincent were also present.
156. Apologies for Absence
Apologies for absence were received from Cllr. HF.
157. Declarations of Interest / Dispensations
Cllrs: AL, Mrs JMS and DEW as members of Hubbard’s Hills Trust.
It was RESOLVED that the notes of the Governance and Finance Committee Meeting held on 8th September 2020 be approved as the Minutes.
159. Financial Reports
The Committee RESOLVED to authorise the following:
a. Receipts and Payments – Cashbooks 1 and 2 – Months 1 to 6.
i) Month 1 (April) Cash Book 1 Receipts £158,949.08 Payments £25,146.24
ii) Month 1 (April) Cash Book 2 Receipts £170.00 Payments £191.40
iii) Month 2 (May) Cash Book 1 Receipts £348.44 Payments £25,365.93
iv) Month 2 (May) Cash Book 2 Receipts £0.00 Payments £141.90
v) Month 3 (June) Cash Book 1 Receipts £7,334.62 Payments £20,542.50
vi) Month 3 (June) Cash Book 2 Receipts £250.00 Payments £110.65
vii) Month 4 (July) Cash Book 1 Receipts £23,407.63 Payments £51,518.69
viii) Month 4 (July) Cash Book 2 Receipts £150.00 Payments £217.70
ix) Month 5 (August) Cash Book 1 Receipts £6,184.84 Payments £18,824.48
x) Month 5 (August) Cash Book 2 Receipts £250.00 Payments £108.35
xi) Month 6 (September) Cash Book 1 Receipts £160,533.87 Payments £37,324.01
xii) Month 6 (September) Cash Book 2 Receipts £150.00 Payments £157.21
b. Detailed Income and Expenditure Report (Budget Variance Report) as at Month 6 to 30th September 2020.
c. Earmarked Reserves Report as at 30th September 2020.
d. Balance Sheet as at Month 6 to 30th September 2020 and Cashbook 1 and 2 Bank Reconciliations which reconcile to account statements showing balances as follows:
i) Lloyds Treasurers Account (balance at 30th September 2020) – £442,575.23
ii) Petty Cash (balance as at 30th September 2020) – £233.83
iii) Lloyds Deposit Account (balance as at 17th December 2019) – £166,650.51
iv) National Savings and Investment Account (balance as at 31st December 2019) – £110,527.73.
160. Citizens Advice Bureau
The Committee RESOLVED to authorise the release of funds in the sum of £1,000 as per the 2020/21 budget but to also ask the CAB how they were coping during the Coronavirus Crisis, and if they required further financial support.
161. Budget 2021/22
Councillors noted that any suggestions they may have for possible inclusion in the budget should be forwarded to the Town Clerk by 16th November 2020.
162. Next Meeting
The Committee noted that the date of the next scheduled Governance and Finance Committee meeting was 1st December 2020.
The Meeting Closed at 9.06pm.
Signed_______________________ (Chairman) Dated_________________________