To the Members of the Town Council of Louth:
You are hereby summoned to attend a meeting of Louth Town Council’s Community Resources Committee and Governance and Finance Committee which will be held on Tuesday 2nd February 2021 by Zoom Video Conference at 7pm. The business to be dealt with at the meeting is listed in the agenda below.
Please note that the meeting will begin at 7pm unless there is a need to hold a public forum. Any public, wishing to speak on an agenda item or ‘sit in’ on the meeting(s) should advise the Town Clerk, using the above email address, in advance and may ‘join’ the meeting using the following details:
To join by computer: https://us02web.zoom.us/j/86496709497?pwd=YWtiaU1VcHVFZ1VkNUNPaTAwU3ZsUT09
To join by telephone: +44 203 901 7895, +44 131 460 1196, +44 203 051 2874, +44 203 481 5237, +44 203 481 5240
Meeting ID: 864 9670 9497 Passcode: 646525
Members of the public should note that they will not be allowed to speak during the formal meeting.
Mrs. L.M. Phillips
Town Clerk
Dated this 28th Day of January 2021
AGENDA
COMMUNITY RESOURCES
(Chairman: Cllr. A. Leonard, Membership: All Cllrs.)
1. Apologies for Absence
To receive and note apologies where valid reasons for absence have been given to the Town Clerk at least one hour prior to the meeting.
2. Declaration of Interest / Dispensations
To receive declarations of interest in accordance with the Localism Act, 2011 – being any pecuniary interest in agenda items not previously recorded on Members’ Register of Interests and any written requests for dispensation received by the proper officer under section 22 of the Localism Act.
3. Committee Minutes
To approve as a correct record the notes of the Community Resources Meeting held on 1st December 2020.
4. Forward Planning (Interments)
To approve a recommendation from the Asset Review Working Group that the Town Clerk be given delegated authority to develop the section shaded purple on the attached map for burial use next (the land would benefit from a degree of levelling and will need marking out).
5. Garden of Remembrance
To receive a recommendation from the Asset Review Working Group that provision of unmarked plots for the interment of ashes be discontinued once the area currently in use is full or unless already reserved.
6. Closed Session Item
Council to resolve to move into closed session in accordance with the Public Bodies (Admission to Meetings) Act 1960 due to the business to be discussed in the following item, information being of a confidential, commercial and third party nature in relation to:
a. Sessions House Fire and Security Repairs
b. Amenity Grasscutting
7. Next Meeting
Council to note that the date of the next scheduled Community Resources Committee meeting is 30th March 2021.
GOVERNANCE AND FINANCE COMMITTEE
(Chairman: Cllr. Mrs. E. Ballard, Membership: All Cllrs.)
1. Apologies for Absence
To receive and note apologies where valid reasons for absence have been given to the Town Clerk at least one hour prior to the meeting.
2. Declarations of Interest / Dispensations
To receive declarations of interest in accordance with the Localism Act, 2011 – being any pecuniary interest in agenda items not previously recorded on Members’ Register of Interests and any written requests for dispensation received by the proper officer under section 22 of the Localism Act.
3. Minutes
To approve as a correct record the notes of the Governance and Finance Committee meeting held on 15th December 2020.
4. Direct Debits
As per Financial Regulation 6.7 Council to approve that payment for utility supplies (energy, telephone and water) be made by direct debit.
5. Internet Banking
As per Financial Regulation 6.10 Council to give delegated authority to the Clerk to make arrangements for the Council to use Internet Banking.
6. Standing Orders
As no updates have been recommended by NALC since last reviewed, Committee to approve amendment of review date only on Standing Orders.
7. Financial Regulations
As no updates have been recommended by NALC since last reviewed, Committee to approve amendment of review date only on Financial Regulations.
8. Citizens Advice Lindsey
Further to discussion on 3rd November 2020, Council to receive a report from the above and consider whether to provide further financial support.
9. Closed Session Item
Council to resolve to move into closed session in accordance with the Public Bodies (Admission to Meetings) Act 1960 due to the business to be discussed in the following item, information being of a confidential, commercial and third party nature in relation to:
Louth Playgoers
10. Next Meeting
Committee to note that the date of the next scheduled Governance and Finance Committee meeting is 11th May 2021.