09-09-25 PERS MINS
MINUTES OF THE LOUTH TOWN COUNCIL PERSONNEL COMMITTEE
HELD IN THE OLD COURT ROOM, THE SESSIONS HOUSE, LOUTH
ON TUESDAY 9th SEPTEMBER 2025
The Chairman, Cllr. Mrs. J. Makinson-Sanders (Mrs. JMS) (in the chair).
Present Councillors: Mrs. E. Ballard (Mrs. EB), J. Drake (JD), G.E. Horton (GEH), Mrs. K. Parsons (Mrs. KP), P. Starsmore (PS).
Councillors not present: J. Baskett (JB).
The Town Clerk, Mrs. L.M. Phillips, and the Town Clerk’s Assistant, Mrs. S. Chitauro-Adlard, were also present.
H8. Apologies for Absence
Apologies for absence were received from Cllr. JB.
H9. Declarations of Interest / Dispensations
There were no declarations of interest or requests for dispensations.
H10. Minutes
It was proposed, seconded and RESOLVED that the notes of the Personnel Committee meeting held on 22nd July 2025 be approved as the Minutes, after a handwritten amendment to include Cllr. Mrs. EB as present at the meeting.
H11. Grievance and Disciplinary Procedure
The Committee reviewed the updated Grievance and Disciplinary Procedure Policy. It was proposed, seconded and RESOLVED to approve the policy for use.
H12. Closed Session Item
At 8.42pm upon a proposal by Cllr. Mrs. KP, seconded by Cllr. PS, it was RESOLVED to move into closed session in accordance with the Public Bodies (Admission to Meetings) Act 1960 in order to discuss confidential information relating to a third party in relation to Personnel:
a. Newest employee – the Committee received an update on the newest employee following their 3-month review.
b. Vacancy – the Committee discussed the current vacancy, and it was proposed, seconded and RESOLVED that the vacancy should be advertised as per the documentation and recommended salary tabled.
At 9.09pm it was proposed, seconded and RESOLVED to move into open session.
H13. Next Meeting
It was noted that the next scheduled Personnel Committee meeting would take place on 21st October 2025.
The Meeting Closed at 9.09pm.
Signed_______________________ (Chairman) Dated_________________________