07-28-26 PERS MINS

MINUTES OF THE LOUTH TOWN COUNCIL PERSONNEL COMMITTEE
HELD IN THE OLD COURT ROOM, THE SESSIONS HOUSE, LOUTH
ON TUESDAY 28th JULY 2026

The Mayor, Cllr. Mrs. K. Parsons (Mrs. KP) (in the chair).

Councillors present: Mrs. E. Ballard (Mrs. EB), G.E. Horton (GEH), Mrs. J. Makinson-Sanders (Mrs. JMS), P. Starsmore (PS).

Councillors not present: J.K. Baskett (JKB), D. Moore (DM).

The Town Clerk, Mrs. L.M. Phillips and the Town Clerk’s Assistant, Mrs. S. Chitauro-Adlard were also present.

Appointment of Person to Preside
As the Election of Chairman had mistakenly been missed from the agenda it was proposed, seconded and RESOLVED that Cllr. Mrs. JMS should preside over the meeting for the evening.

H1. Apologies for Absence
Apologies for absence were received from Cllrs. JKB and DM.

H2. Declarations of Interest / Dispensations
There were no declarations of interest or requests for dispensations made.

H3. Minutes
It was proposed, seconded and RESOLVED that the notes of the Personnel Committee meetings held on Tuesday 12th May and Thursday 28th May 2026 be approved as the minutes.

H4. Mayor’s Serjeant
Following the recent retirement of the Mayor’s Serjeant, the Committee discussed arrangements to fill the vacant position. It was proposed, seconded and RESOLVED to appoint the Mayor’s Secretary to the role on a one year trial, to be paid for her time at her usual hourly rate.

H5. Closed Session Item
At 9.39pm upon a proposal by Cllr. PS, seconded by Cllr. Mrs. EB, it was RESOLVED to move into closed session in accordance with the Public Bodies (Admission to Meetings) Act 1960 in order to discuss confidential information relating to third parties in relation to Personnel:
a. Holidays – the Committee noted that letters confirming staff entitlement, when holiday must be taken and the amount left as at 30th June 2026 had been sent and were informed how much holiday each staff member had left to carry forward.
b. Sickness – the Committee received details of how many sick days had been taken in the period 1st April 2026 to 30th June 2026.
c. Accidents – the Committee noted that there had been no accidents in the period 1st April 2026 to 30th March 2026.

At 9.41pm it was proposed, seconded and RESOLVED to move back into open session.

H6. Next Meeting
It was noted that the next Personnel Committee meeting would take place 27th October 2026.

The Meeting Closed at 9.42pm.

 

 

Signed_______________________ (Chairman) Dated_________________________