10-21-25 PERS MINS

MINUTES OF THE LOUTH TOWN COUNCIL PERSONNEL COMMITTEE
HELD IN THE OLD COURT ROOM, THE SESSIONS HOUSE, LOUTH
ON TUESDAY 21st OCTOBER 2025

Chairman, Cllr. Mrs. J. Makinson-Sanders (Mrs. JMS) (in the chair).

Present Councillors: Mrs. E. Ballard (Mrs. EB), J. Baskett (JB), J. Drake (JD), G.E. Horton (GEH), Mrs. K. Parsons (Mrs. KP), P. Starsmore (PS).

Councillors not present: None.

The Town Clerk, Mrs. L.M. Phillips, and the Town Clerk’s Assistant, Mrs. S. Chitauro-Adlard, were also present.

H14. Apologies for Absence
There were no apologies for absence.

H15. Declarations of Interest / Dispensations
There were no declarations of interest or requests for dispensations.

NB: Cllr. JD left the room at 9.05pm.

H16. Minutes
It was proposed, seconded and RESOLVED that the notes of the Personnel Committee meeting held on 9th September 2025 be approved as the minutes.

H17. Local Government Services Pay Agreement from 1st April 2025
The Committee noted that agreement had been reached on the above, that amendments to pay scales had been implemented and backpay had been issued.

H18. Closed Session Item
At 9.02pm upon a proposal by Cllr. Mrs. EB, seconded by Cllr. GEH, it was RESOLVED to move into closed session in accordance with the Public Bodies (Admission to Meetings) Act 1960 in order to discuss confidential information relating to a third party in relation to Personnel:
a. Newest employee – the Committee received an update on the newest employee following their 6-month review.
b. Vacancy – following discussion, it was proposed, seconded and RESOLVED to invite five candidates to interview on Tuesday 4th November, with members of the Personnel Committee to make up the interview panel and a Personnel Committee meeting to be called thereafter to resolve upon appointment.
c. Staff
i. Holidays – the Committee noted that letters confirming staff entitlement, when holiday must be taken, and the amount left as at 30th September 2025 had been issued.
ii. Sickness – the Committee received details of sickness levels of its staff as at 30th September 2025.
iii. Accidents – the Committee noted that there had been no accidents in the period.

NB: Cllr. JD re-entered the meeting at 9:29pm during discussion of item b and subsequently did not vote on the item.

At 9.46pm it was proposed, seconded and RESOLVED to move into open session.

H19. Next Meeting
It was noted that the next scheduled Personnel Committee meeting would take place on 21st October 2025.

The Meeting Closed at 9.46pm.

 

 

Signed_______________________ (Chairman) Dated_________________________