04-30-24 G&F MINS

 

MINUTES OF THE LOUTH TOWN COUNCIL GOVERNANCE AND FINANCE COMMITTEE
HELD IN THE OLD COURT ROOM, THE SESSIONS HOUSE, LOUTH
ON TUESDAY 30^th APRIL 2024

                                                                                      

Councillor Mrs. E. Ballard (Mrs. EB) (in the chair).

Present Councillors: Mrs. E. Ballard (Mrs. EB), J. Baskett (JB), J. Drake (JD), L. Frost (LF), D. Hobson (DH), G.E. Horton (GEH), M. Lamb (ML), Mrs. J. Makinson-Sanders (Mrs. JMS), D. Moore (DM), Mrs. K. Parsons (Mrs. KP) and Mrs. P.F. Watson (Mrs. PFW).

 

Councillors not present: M. Barnes (MB), L.M. Cooney (LMC), H. Filer (HF), J. Simmons (JS) and D.E. Wing (DEW).

 

The Town Clerk, Mrs. L.M. Phillips and the Town Clerk’s Assistant, Miss S. Chitauro were also present.

• Apologies for Absence
  Apologies were received from Cllrs. LMC, HF, JS and DEW.
• Declarations of Interest / Dispensations
  The following declarations of interest were made:
  1. Mrs. JMS – Item 4 as a member of the Hubbard’s Hills Trust.

 

• Minutes
  It was RESOLVED that the notes of the Governance and Finance Committee meeting held on 9^th April 2024 be approved as the minutes.
• Finance
  It was RESOLVED to note/approve/authorise the following:
  1. Receipts and Payments – Cashbooks 1 and 2, Months 10 and 11
     101. Month 10
          1.   Cash Book 1         Receipts      £16,549.43            Payments       £14,124.08
     102. Cash Book 2 Receipts               £0.00            Payments        £40.00
     103. Month 11
          1.   Cash Book 1         Receipts        £5,300.00            Payments       £30,486.53
     104. Cash Book 2 Receipts               £0.00            Payments   £2.10
  2. Detailed Income and Expenditure Report (Budget Variance Report) as at Month 11 to 29^th February 2024.
  3. Earmarked Reserves Report as at 29^th February 2024.
  4. Balance Sheet to 29^th February 2024 and Cash Book 1 and 2 Bank Reconciliations which reconcile to account statements showing balances as follows:
     656. Lloyds Treasurers Account (balance at 29/02/24 on statement 87) – £316,656.61.
     657. Petty Cash (balance as at 29/02/24) – £76.01.

• Lloyds Deposit Account (balance on statement 11) – £166,652.51.

438. National Savings and Investment Account (balance on statement 12) – £111,438.

• Review of Standing Orders
  The Committee received an amended copy of its Standing Orders and, after discussion, it was RESOLVED to approve for use with the amendments plus an amendment to section 24 Communicating with District and County or Unitary Councillors, subsection a.
• Next Meeting
  It was noted that the date of the next scheduled Governance and Finance Committee meeting was 18^th June 2024.

 

 

The Meeting Closed at 8.38pm.

 

 

 

 

 

Signed_______________________ (Chairman)                Dated_________________________