08-19-25 G&F MINS

MINUTES OF THE LOUTH TOWN COUNCIL GOVERNANCE AND FINANCE COMMITTEE
HELD IN THE OLD COURT ROOM, THE SESSIONS HOUSE, LOUTH
ON TUESDAY 19th AUGUST 2025

Vice Chairman, Cllr. G.E. Horton (GEH) (in the chair).

Present Councillors: J. Drake (JD), D. Hobson (DH), Mrs. J. Makinson-Sanders (Mrs. JMS), D. Moore (DM), Mrs. K. Parsons (Mrs. KP), P. Starsmore (PS), Mrs. P.F. Watson (Mrs. PFW).

Councillors not present: Mrs. E. Ballard (Mrs. EB), M. Barnes (MB), J. Baskett (JB), H. Filer (HF), D.E. Wing (DEW).

The Town Clerk, Mrs. L.M. Phillips and the Town Clerk’s Assistant, Mrs. S. Chitauro-Adlard, were also present.

Before the commencement of the meeting, it was proposed, seconded and RESOLVED that Cllr. JD act as Vice Chair for the duration of the meeting.

G11. Apologies for Absence
Apologies were received from Cllrs. Mrs. EB, JB and DEW.

G12. Declarations of Interest / Dispensations
Cllr. JD – Item 5 grant applications submitted by Waveform Arts and Zero Degrees due to having associations with the groups.

G13. Minutes
It was proposed, seconded and RESOLVED that the notes of the Governance and Finance Committee meeting held on 24th June 2025 be approved as the minutes.

G14. Online Banking
After a short discussion, it was proposed, seconded and RESOLVED to grant the Town Clerk’s assistant her own access to the Council’s online banking facility with Lloyds, allowing her to set up payments for authorisation by other signatories.

G15. Closed Session
At 9.37pm upon a proposal by Cllr. Mrs. JMS, seconded by Cllr. PS, it was RESOLVED to move into closed session in accordance with the Public Bodies (Admission to Meetings) Act 1960 due to the business to be discussed in the following items, the information being of a confidential, commercial and third-party nature in regard to:
a. Grants – after discussing each application, it was proposed, seconded and RESOLVED to award the following Grants:
i. Waveform Arts – £632.10.
ii. 1228 (Louth) Squadron Royal Air Force Cadets – £0.00, as it was noted that the group received the majority of funds for their project from Councillors of East Lindsey District Council.
iii. Zero Degrees Festival – £500.00.

NB: Cllr. JD did not partake in discussions or vote for grant applications submitted from Waveform Arts and Zero Degrees Festival.

At 9.51pm it was proposed, seconded and RESOLVED to move out of closed session.

G16. Next Meeting
It was noted that the next scheduled Governance and Finance meeting would take place on 21st October 2025.

The Meeting Closed at 9.51pm.

 

Signed_______________________ (Chairman) Dated_________________________