03-19-24 CR MINS

 

MINUTES OF THE LOUTH TOWN COUNCIL COMMUNITY RESOURCES COMMITTEE
HELD IN THE OLD COURT ROOM, THE SESSIONS HOUSE, LOUTH

ON TUESDAY 19^th MARCH 2024

 

Councillor D. Hobson (DH) (in the chair).

 

Present Councillors: Mrs. E. Ballard (Mrs. EB), J. Baskett (JB), J. Drake (JD), H. Filer (HF), G.E. Horton (GEH), M. Lamb (ML), Mrs. J. Makinson-Sanders (Mrs. JMS), D. Moore (DM), Mrs. K. Parsons (Mrs. KP), J. Simmons (JS), P. Starsmore (PS) and D.E. Wing (DEW).

Councillors not present: M. Barnes (MB), L.M. Cooney (LMC), L. Frost (LF) and Mrs. P.F. Watson (Mrs. PFW).

The Town Clerk Mrs. L.M. Phillips and the Town Clerk’s Assistant Miss. S. Chitauro were also present.

 

• Apologies for Absence

Apologies for absence were received from Cllrs. LMC, LF and Mrs. PFW.

 

• Declarations of Interest / Dispensations

There were no declarations of interest or dispensations made.  

• Minutes
  It was RESOLVED that the notes of the Community Resources Committee Meeting held on 30^th January 2024 be approved as the Minutes.
• Fun and Friendship Day – 05/05/2024
  It was RESOLVED to approve the use of the Sessions House car park for the Fun and Friendship day provided that the neighbours of the Sessions House consented and that the organisers of the event provided evidence of the appropriate insurance.

 

• Asset Register
  The Committee reviewed the above and RESOLVED to approve the Council’s Asset Register.
• Closed Session Items
  The Committee resolved to move into closed session in accordance with the Public Bodies (Admission to Meetings) Act 1960 due to the business to be discussed in the following items, information being of a third party, confidential and commercial nature in relation to the following:
  1. Amenity Grass Cutting
     The Committee considered quotations and it was RESOLVED to award the amenity grass cutting work for 2024/25 to Tudor Grounds Maintenance.
  2. Cemetery Grass Cutting
     The Committee considered quotations and it was RESOLVED to award the Cemetery grass cutting work for 2024/25 to Tudor Grounds Maintenance.
  3. London Road – Astro Turf
     1. The Committee received a copy of the Deed of Surrender drawn up by Magna Vitae in relation to its lease on the London Road Astro Turf and it was RESOLVED to approve signing this pending legal advice and full payment of fees by MV.
     2. In relation to a new lease with the LRSP, the Committee considered this and it was RESOLVED:
        1. That the Council should instruct its solicitor to draw up the new lease with the LRSP.
        2. The lease’s length should match the lease that the LRSP had with ELDC for the rest of the site; rent should be £1 annually; a break clause should be included and a rent review clause should be included.
        3. To approve expenditure on legal costs but push MV to meet all costs.
        4. To delegate authority to the Town Clerk in conjunction with the Mayor and Chairman of the Community Resources Committee to approve the lease, sign and complete by 31^st March 2024, if possible.
        5. To approve the wording for a letter of commitment, as circulated.

 

The Meeting Closed at 10.07pm.

 

Signed_______________________ (Chairman)               Dated_________________________