Louth Town Council
The Sessions House, Eastgate,
Louth, Lincolnshire, LN11 9AJ
01507 355895
clerk@louthtowncouncil.gov.uk

To the Members of the Town Council of Louth:

You are hereby summoned to attend an extraordinary meeting of Louth Town Council and scheduled meetings of it’s Planning Committee, it’s Governance and Finance Committee and it’s Personnel Committee which will be held on Tuesday 21^st October 2025 in The Old Court Room, The Sessions House, Eastgate, Louth at 7pm.  The business to be dealt with at the meeting is listed in the agenda below.

There will be a 15 minute public forum between 6.45pm and 7.00pm when members of the public may ask questions or make short statements to the Council, and your attendance is requested during this period. 

Please note, any public, wishing to speak in the public forum may do so on items which appear on the agenda or may ‘sit in’ on the meeting(s).  It would be much appreciated if any member of the public wishing to speak would please contact the Town Clerk, by emailing clerk@louthtowncouncil.gov.uk in advance of the meeting to discuss attendance arrangements.  If possible, please provide written representation rather than attending in person.

Members of the public should note that they will not be allowed to speak during the formal meeting.

Mrs. L.M. Phillips
Town Clerk
Dated this 16^th Day of October 2025

AGENDA

 

TOWN COUNCIL

(Chairman: Cllr. D. Hobson, Vice Chairman: Cllr. Mrs. K. Parsons, Membership: All Cllrs.)

1. Apologies for Absence
   To receive apologies where valid reasons for absence have been given to the Town Clerk at least one hour prior to the meeting.
2. Declarations of Interest / Dispensations
   To receive declarations of interest in accordance with the Localism Act, 2011 – being any pecuniary interest in agenda items not previously recorded on Members’ Register of Interests and any written requests for dispensation received by the Proper Officer under section 22 of the Localism Act.
3. Town Clerk’s Remarks
4. Minutes
   To approve as a correct record the notes of the Council Meeting held on 30^th September 2025.
5. Flood Alleviation Agreement with the Environment Agency (EA)
   Council to note that as resolved FOG have considered the above and confirm that it covers only routine maintenance to the two earth embankments constructed to create two flood storage areas and associated flow structures to protect Louth. Council to approve a recommendation from FOG that it’s members arrange with representatives from the EA, a walk-through of the river and informal discussion of issues.  Results to be brought back to Council.

6. Closed Session
   Council to resolve to move into closed session in accordance with the Public Bodies (Admission to Meetings) Act 1960 due to the business to be discussed in the following items, information being of a commercially confidential nature with regard to:
   1. Old Mill House – to receive an update from Council’s legal advisors and resolve upon the way forward.
7. Next Meeting
   To note that the next scheduled meeting of the Town Council will take place on 18^th November 2025.

 

PLANNING COMMITTEE
(Chairman: Cllr. P. Starsmore, Vice Chairman: Cllr. D. Moore, Membership: All Cllrs.)

1. Apologies for Absence
   To receive apologies where valid reasons for absence have been given to the Town Clerk at least one hour prior to the meeting.
2. Declarations of Interest / Dispensations
   To receive declarations of interest in accordance with the Localism Act, 2011 – being any pecuniary interest in agenda items not previously recorded on Members’ Register of Interests and any written requests for dispensation received by the Proper Officer under section 22 of the Localism Act.
3. Minutes
   To approve as a correct record the notes of the Planning Committee Meeting held on 30^th September 2025. (Attached).
4. Applications received by the Local Planning Authority
   To consider and make observations/ratify comments already submitted by the Planning Working Group to meet deadlines, on all planning applications received including those listed in the schedule (PA/Schedule 10-21-25). (Attached).
5. Planning Correspondence
   Committee to receive planning decisions, enforcement complaints, appeal decisions, temporary road closures etc., as advised by the District and County Council. (Attached).
6. Proposed Work to Trees
   Committee to consider the following proposed works to trees:
   7. Proposals: T1 – Poplar spp – Crown reduce height from 7.5m to 5.5m, reduce lateral width from 4m to 3m. T2 – Incense Cedar – Fell.  Location: 155 Eastgate, LN11 8DB.  Reasons: T2 – Dead.
7. Next Meeting
   To note that the next scheduled meeting of the Planning Committee will take place on 9^th September 2025.

GOVERNANCE AND FINANCE COMMITTEE

(Chairman: Cllr. Mrs. E. Ballard, Vice Chairman: Cllr. G.E. Horton, Membership: All Cllrs.)

1. Apologies for Absence
   To receive apologies where valid reasons for absence have been given to the Town Clerk at least one hour prior to the meeting.
2. Declarations of Interest / Dispensations
   To receive declarations of interest in accordance with the Localism Act, 2011 – being any pecuniary interest in agenda items not previously recorded on Members’ Register of Interests and any written requests for dispensation received by the Proper Officer under section 22 of the Localism Act.
3. Minutes
   To approve as a correct record the notes of the Governance and Finance Committee meeting held on 19^th August 2025. (Attached).

4. Finance
   Committee to note/approve/authorise the following:
   1. Receipts and Payments – Cashbooks 1 and 2 – Months 1-4
      1. Month 1
         1. Cash Book 1 Receipts £179,733.29            Payments      £93,461.42
         2. Cash Book 2 Receipts            £0.00            Payments             £61.08
      2. Month 2
         1. Cash Book 1 Receipts   £10,356.56            Payments      £36,252.67
         2. Cash Book 2 Receipts          £50.00            Payments             £67.06
         3. Month 3
            1. Cash Book 1 Receipts     £2,730.10            Payments      £38,762.21
            2. Cash Book 2 Receipts            £0.00            Payments             £33.57
         4. Month 4
            1. Cash Book 1 Receipts     £3,401.58            Payments      £41,975.88
            2. Cash Book 2 Receipts            £0.00            Payments             £23.48

1. 1. Detailed Income and Expenditure Report (Budget Variance Report) as at Month 4 to 31^st July 2025.
   2. Earmarked Reserves Report as at 31^st July 2025.
   3. Balance Sheet and Cashbook 1 and 2 Bank Reconciliations as at 31^st July 2025 which reconcile to account statements showing balances as follows:
      1. Lloyds Treasurers Account (balance on statement 4) at 31^st July 2025 – £296,246.18
      2. Petty Cash (balance as at 31^st July 2025) – £-14.82
      3. Lloyds Deposit Account (balance on statement 4 as at 31^st July 2025) – £166,652.51
      4. NS and I Account (balance on last statement, numbered 14 as at 21^st May 2025) – £113,426.50.
         

5. Risk Management Policy
   Committee to receive and approve the above for use on a recommendation by FOG.
6. Reserves Policy
   Committee to review the above and approve for use on a recommendation by FOG.
7. Budget Setting
   Councillors to note that ideas for inclusion in the budget for 2026/27 should be submitted to the Town Clerk by 31^st October 2025 along with costings.
8. Closed Session
   Council to resolve to move into closed session in accordance with the Public Bodies (Admission to Meetings) Act 1960 due to the business to be discussed in the following items, information being of a confidential, commercial and third party nature with regard to:
   1. London Road Sports Partnership – Committee to consider documentation received (as previously specified, see attached) in support of a request for funding in 2025/26 in the sum of £20,000 and resolve upon the way forward.
   2. Grants – Committee to consider a grant application received (précis attached), receive recommendations from FOG and resolve upon the way forward.
      

Cllrs. are STRONGLY urged to familiarise themselves with the grant applications online or in hard copy at the office prior to discussion.

9. Next Meeting
   To note that the next scheduled meeting of the Governance and Finance Committee will take place on 9^th December 2025.

 

PERSONNEL COMMITTEE

(Chairman: Cllr. Mrs. J. Makinson-Sanders, Vice Chairman: Cllr. J. Baskett, Membership: All Cllrs.)

1. Apologies for Absence
   To receive apologies where valid reasons for absence have been given to the Town Clerk at least one hour prior to the meeting.
2. Declarations of Interest / Dispensations
   To receive declarations of interest in accordance with the Localism Act, 2011 – being any pecuniary interest in agenda items not previously recorded on Members’ Register of Interests and any written requests for dispensation received by the Proper Officer under section 22 of the Localism Act.
3. Minutes
   To approve as a correct record the notes of the Personnel Committee meeting held on 9^th September 2025. (Attached).

4. Local Government Services Pay Agreement from 1^st April 2025
   Committee to note that agreement has been reached on the above. Amendments to pay scales have been implemented and backpay issued.

5. Closed Session
   Council to resolve to move into closed session in accordance with the Public Bodies (Admission to Meetings) Act 1960 due to the business to be discussed in the following items, information being of a confidential and third party nature in relation to Personnel:
   1. Newest employee – to receive an update and resolve upon the way forward as the end of the 6-month probation period approaches
   2. Vacancy – to consider applications received and resolve upon interview arrangements
   3. Staff
      1. Holidays
      2. Sickness
      3. Accidents

6. Next Meeting
   To note that the next scheduled meeting of the Personnel Committee will take place on 10^th February 2026.