Louth Town Council

The Sessions House, Eastgate,

Louth, Lincolnshire, LN11 9AJ

 

01507 355895

clerk@louthtowncouncil.gov.uk

 

To the Members of the Town Council of Louth:

You are hereby summoned to attend a meeting of Louth Town Council’s Planning Committee and Governance and Finance Committee which will be held on Tuesday 12th October 2021 in The Old Court Room, The Sessions House, Eastgate, Louth at 7pm.  The business to be dealt with at the meeting is listed in the agenda below.

 

Please note, there will be a 15 minute public forum between 6.45pm and 7.00pm when members of the public may ask questions or make short statements to the Council, and your attendance is requested during this period.

 

Any public, wishing to speak on an agenda item or ‘sit in’ on the meeting(s) please contact the Town Clerk, using the above email address, in advance to discuss attendance arrangements.  If possible, please provide written representation rather than attending in person.

 

Just prior to the commencement of the meeting at 7pm there will be prayers or other religious observance, which will last for approximately 5 minutes.  Anyone not wishing to participate may leave the room at this time.

 

Members of the public should note that they will not be allowed to speak during the formal meeting.

 

 

Mrs. L.M. Phillips

Town Clerk

Dated this 7th Day of October 2021

 

Safety Precautions due to COVID-19:
Louth Town Council continue to take precautionary measures to uphold its legal responsibility to protect its officers, elected members and others from risk to their health and safety.  As a minimum these will include — ventilation, — socially distanced seating, — no tables and asking that attendees: — please do not touch items other than their own, — please bring their own pen and paper, — please take their own items/rubbish home with them, — please bring their own drink, — please do not come to the meeting if they have any symptoms or have been in contact with someone who is sick.  —please inform the Town Clerk as far in advance of the meeting as possible if you will not be able to attend. — please note that the rules of debate as prescribed within Standing Orders will be adhered to.  If Cllrs. wish to speak during the meeting, they will need to raise their hand, the Chairman will note this and will call upon people in the order he has noted.  When asked to speak, Cllrs. should stand and speak loudly or make their way to the microphone.  — Please note hand sanitising and the use of masks are also still encouraged.

 

AGENDA

 

PLANNING COMMITTEE
(Chairman: Cllr. Mrs. S. Crew, Membership: All Cllrs.)

1.                Apologies for Absence
To receive and note apologies where valid reasons for absence have been given to the Town Clerk at least one hour prior to the meeting.

 

2.                Declarations of Interest / Dispensations
To receive declarations of interest in accordance with the Localism Act, 2011 – being any pecuniary interest in agenda items not previously recorded on Members’ Register of Interests and any written requests for dispensation received by the proper officer under section 22 of the Localism Act.

 

3.                Minutes
To approve as a correct record the notes of the Planning Committee meeting held on 14th September 2021.

 

4.                Applications received by the Local Planning Authority

To consider and make observations on all planning applications received including those listed in the schedule (PA/Schedule 10-12-21).  (Attached).
5.                Planning Correspondence
Committee to note planning decisions, enforcement complaints, appeal decisions, temporary road closures etc., as advised by the District and County Council.  (Attached).

 

6.                Proposed Works to Trees

Committee to consider the following:
i.     Location: 18 Meridian View.  Proposals: T22 – Horse Chestnut – Removal or cutting back of branches as highlighted in photographs supplied and prune all around by 2-3m.  Reasons: T22 – Tree is leaning to one side with the weight of many of the main branches located to one side of the tree, with a large wound in the main trunk.  Pruning for balance.  (Details circulated 6/10/21).

ii.     Location: 3 St. Mary’s Lane.  Proposals: T1 – Conifer/Spruce – Reduce in height and in width by 2.5m.  T2 – Weeping Pear – Remove branches overhanging boundary hedge into No. 3.  T3 – Juniper – Estimated height 8-9m; reduce by 4-4.5m.  T4 – Conifer – Estimated height 5.5-6m; remove.  T5 – Conifer – Remove northern and southern forks.  T7 – Yew – Fell (intertwined with T8).  T8 – Yew – Estimated height 6m; reduce by 3m.  (Details circulated 6/10/21).

Committee to ratify the Planning Working Groups decision to support the following:
i.     Location: 153B Eastgate.  Proposals: T1 – Cherry – Current height approximately 20ft, reduce by up to 5ft.  Current spread approximately 25-30ft, reduce spread on east side by up to 12ft and on west side by up to 3ft.  T2 – Cherry – Current height approximately 15ft, reduce by up to 6ft.  Current spread approximately 5ft, reduce by no more than 2ft.  G1 – 4 no. Ash – approximately 35-40ft in height with an overall spread of approximately 25ft, remove tree second from the left when viewed from the roadside and reduce remaining trees by up to 10ft.  Reasons: T1 – to give clearance to neighbouring garage and footpath.  T2 – To bring back into shape.  G1 – Tee is encroaching onto the wall.  (Details circulated 4/10/21).

 

7.                Next Meeting
Committee to note that the date of the next scheduled Planning Committee meeting is 9th November 2021.

 

 

GOVERNANCE AND FINANCE COMMITTEE

(Chairman: Cllr. Mrs. E. Ballard, Membership: All Cllrs)

 

1.                Apologies for Absence
To receive and note apologies where valid reasons for absence have been given to the Town Clerk at least one hour prior to the meeting.

 

2.                Declarations of Interest / Dispensations
To receive declarations of interest in accordance with the Localism Act, 2011 – being any pecuniary interest in agenda items not previously recorded on Members’ Register of Interests and any written requests for dispensation received by the proper officer under section 22 of the Localism Act.

 

3.                Minutes
To approve as a correct record the notes of the Governance and Finance Committee meeting held on 20th July 2021.

 

4.                Finance
Committee to note/approve/authorise the following:

a.      Receipts and Payments – Cashbooks 1 and 2 – Months 1 – 3

i.     Month 1

1.           Cash Book 1           Receipts £140,882.05 Payments               £49,607.84

2.           Cash Book 2           Receipts             £0.00 Payments               £150.16

ii.    Month 2

1.           Cash Book 1           Receipts      £4,705.42 Payments              £21,151.37

2.           Cash Book 2           Receipts         £250.00 Payments              £184.16

iii.    Month 3

1.           Cash Book 1           Receipts      £1,317.37 Payments              £17,744.25

2.           Cash Book 2           Receipts         £250.00 Payments              £413.36

b.     Detailed Income and Expenditure Report (Budget Variance Report) as at Month 3 to 30th June 2021.

c.      Earmarked Reserves Report as at 30th June 2021.

d.     Balance Sheet to 30th June 2021 and Cash Book 1 and 2 Bank Reconciliations which reconcile to account statements showing balances as follows:

i.     Lloyds Treasurers Account (balance on statement 55) – £369,483.29

ii.     Petty Cash (balance as at 30th June 2021) – £-55.38

iii.     Lloyds Deposit Account (balance on statement 5) – £166,650.51

iv.     National Savings and Investment Account (balance on statement 9) – £111,323.47

 

5.                 Standing Orders
Committee to agree to adopt updated Standing Orders and instigate with immediate effect.

 

6.                 Next Meeting
Committee to note that the next scheduled meeting of the Governance and Finance Committee will be held on 9th November 2021.