10-12-21 G&F MINS
MINUTES OF THE LOUTH TOWN COUNCIL GOVERNANCE AND FINANCE COMMITTEE
HELD IN THE OLD COURT ROOM, THE SESSIONS HOUSE, LOUTH
ON TUESDAY 12th OCTOBER 2021
Present Councillor Mrs. E. Ballard (EB), (in the chair).
Councillors: J Baskett (JB), S. Crew (SC), D. Ford (DF), J. Garrett (JG), D.J.E. Hall (DJEH), D. Hobson (DH), G. Horton (GEH), A. Leonard (AL), Mrs. S.E. Locking (SEL), Mrs. J. Makinson-Sanders (JMS),
Councillors not present: M. Bellwood (MB), L. Cooney (LMC), A. Cox (AC), H. Filer (HF), D. Jackman (DJ), K. Norman (KN), J. Simmons (JS), F.W.P. Treanor (FWPT), Mrs. P.F. Watson (PFW) and D.E. Wing (DEW).
The Town Clerk’s Assistant, Mrs. M.C. Vincent was also present.
G12. Apologies for Absence
Apologies for absence were received from Councillors: Cllrs. MB, LMC, AC, HF, DJ, KN, JS, FWPT, Mrs. PFW and DEW.
G13. Declarations of Interest / Dispensations
a. Cllrs. AL and Mrs. JMS – matters relating to Hubbard’s Hills as Trustees and matters relating to the precept as members of ELDC.
b. Cllrs. GEH and DJEH – matters relating to the precept as members of ELDC.
It was RESOLVED that the notes of the Governance and Finance Committee Meeting held on 20th July 2021 be approved as the Minutes with the addition of Cllr. Mrs. JMS being included in the Declarations of Interest as at Trustee of Hubbard’s Hills.
The Committee RESOLVED to authorise the following:
a. Receipts and Payments – Cashbooks 1 and 2 – Months 1 – 3
i. Month 1
1. Cash Book 1 Receipts £140,882.05 Payments £49,607.84
2. Cash Book 2 Receipts £0.00 Payments £150.16
ii. Month 2
1. Cash Book 1 Receipts £4,705.42 Payments £21,151.37
2. Cash Book 2 Receipts £250.00 Payments £184.16
iii. Month 3
1. Cash Book 1 Receipts £1,317.37 Payments £17,744.25
2. Cash Book 2 Receipts £250.00 Payments £413.36
b. Detailed Income and Expenditure Report (Budget Variance Report) as at Month 3 to 30th June 2021.
c. Earmarked Reserves Report as at 30th June 2021.
d. Balance Sheet to 30th June 2021 and Cash Book 1 and 2 Bank Reconciliations which reconcile to account statements showing balances as follows:
i. Lloyds Treasurers Account (balance on statement 55) – £369,483.29
ii. Petty Cash (balance as at 30th June 2021) – £-55.38
iii. Lloyds Deposit Account (balance on statement 5) – £166,650.51
iv. National Savings and Investment Account (balance on statement 9) – £111,323.47
During this item Cllr. AL left the room from 7:46pm to 7:47pm. The meeting was suspended for this duration.
G16. Standing Orders
The Committee received and discussed the proposed updated Standing Orders and it was noted that there were now 7 members in the Personnel Committee. It was RESOLVED to adopt the updated Standing Orders and instigate them with immediate effect.
G17. Next Meeting
The Committee noted that the date of the next scheduled Governance and Finance Committee meeting would be on 9th November 2021.
The Meeting Closed at 8.25pm.
Signed_______________________ (Chairman) Dated_________________________