MINUTES OF THE LOUTH TOWN COUNCIL GOVERNANCE AND FINANCE COMMITTEE
HELD IN THE OLD COURT ROOM, THE SESSIONS HOUSE, LOUTH
ON TUESDAY 7th DECEMBER 2021
Present Councillor Mrs. E. Ballard (EB), (in the chair).
Councillors: J. Baskett (JB), L. Cooney (LMC), S. Crew (SC), D. Ford (DF), D.J.E. Hall (DJEH), D. Hobson (DH), A. Leonard (AL), Mrs. S.E. Locking (SEL), Mrs. J. Makinson-Sanders (JMS), K. Norman (KN), F.W.P. Treanor (FWPT) and Mrs. P.F. Watson (PFW).
Councillors not present: M. Bellwood (MB), H. Filer (HF), J. Garrett (JG), G.E. Horton (GEH), D. Jackman (DJ), J. Simmons (JS) and D.E. Wing (DEW).
The Town Clerk, Mrs. L.M. Phillips and the Town Clerk’s Assistant, Mrs. M.C. Vincent were also present.
It was RESOLVED that the Mayor, Cllr. DH act as Vice Chairman for this meeting as the actual Vice Chairman was not present.
G23. Apologies for Absence
Apologies for absence were received from: Cllrs. MB, HF, JG, GEH, DJ, JS and DEW.
G24. Declarations of Interest / Dispensations
a. Cllr. Mrs. JMS – items 4 and 5 as a member of Hubbard’s Hills Trust.
b. Cllr. AL – items 4 and 5 as a member of Hubbard’s Hills Trust.
It was RESOLVED that the notes of the Governance and Finance Committee Meeting held on 9th November 2021 be approved as the Minutes.
N.B: It was RESOLVED to suspend Standing Orders point 3x so that the meeting could continue after 10pm.
It was RESOLVED to approve and authorise the following:
a. Receipts and Payments – Cashbooks 1 and 2 – Months 4 – 6
i. Month 4
1. Cash Book 1 Receipts 4,892.37 Payments £21,047.57
2. Cash Book 2 Receipts £400.00 Payments £313.45
ii. Month 5
1. Cash Book 1 Receipts £7,594.19 Payments £12,816.51
2. Cash Book 2 Receipts £350.00 Payments £253.11
iii. Month 6
1. Cash Book 1 Receipts £161,275.92 Payments £41,760.85
2. Cash Book 2 Receipts £450.00 Payments £366.45
b. Detailed Income and Expenditure Report (Budget Variance Report) as at Month 6 to 30th September 2021.
c. Earmarked Reserves Report as at 30th September 2021.
d. Balance Sheet to 30th September 2021 and Cash Book 1 and 2 Bank Reconciliations which reconcile to account statements showing balances as follows:
i. Lloyds Treasurers Account (balance on statement 58) – £489,769.57
ii. Petty Cash (balance as at 30th September 2021) – £211.61
iii. Lloyds Deposit Account (balance on statement 5) – £166,650.51
iv. National Savings and Investment Account (balance on statement 9) – £111,323.47
G27. Budget 2022/23
It was RESOLVED upon a recommendation from FOG to put the tabled draft budget to the Town Council with a proposed precept request for 2022/23 of £283,063.
G28. Next Meeting
The Committee noted that the date of the next scheduled Governance and Finance Committee meeting would be on 8th February 2022.
The Meeting Closed at 10.30pm.
Signed_______________________ (Chairman) Dated______________