Email Contact Privacy Notice – last reviewed June 2023, due for review June 2024
When you contact us
The information you provide (personal information such as name, address, email address, phone number, organisation) will be processed and stored so that it is possible to contact you and respond to your correspondence, provide information and/or access our facilities and services. Your personal information will be not shared or provided to any other third party.
The Councils Right to Process Information
GDPR Article 6 (1) (a) (b) and (e)
Processing is with consent of the data subject
or
Processing is necessary for compliance with a legal obligation
or
Processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller
Information Security
Louth Town Council cares to ensure the security of personal data. We make sure that your information is protected from unauthorised access, loss, manipulation, falsification, destruction or unauthorised disclosure. This is done through appropriate technical measures and appropriate policies.
We will only keep your data for the purpose it was collected for and only for as long as is necessary. After which it will be deleted.
Your Rights
Access to Information
You have the right to request access to the information we have on you. You can do this by contacting our Data Control Officer: Mrs. L. Phillips at The Sessions House, Eastgate, Louth LN11 9AJ or email: clerk@louthtowncouncil.gov.uk
Information Correction
If you believe that the information we have about you is incorrect, you may contact us so that we can update it and keep your data accurate. Please contact: clerk@louthtowncouncil.gov.uk
Information Deletion
If you wish Louth Town Council to delete the information about you please contact: clerk@louthtowncouncil.gov.uk
Right to Object
If you believe that your data is not being processed for the purpose it has been collected for, you may object: Please contact clerk@louthtowncouncil.gov.uk
Rights Related to Automated Decision Making and Profiling
Louth Town Council does not use automated decision making or profiling of individual personal data.
To Sum Up
In accordance with the law, we only collect a limited amount of information about you that is necessary for correspondence, information and service provision. We do not use profiling, we do not sell or pass your data to third parties. We do not use your data for purposes other than those specified. We make sure your data is stored securely. We delete all information deemed to be no longer necessary. We constantly review our Privacy Policies to keep them up to date in protecting your data.
Complaints
If you have a complaint regarding the way your personal data has been processed you may make a complaint to Louth Town Council Data Information Officer: clerk@louthtowncouncil.gov.uk and/or the Information Commissioners Office https://ico.org.uk/global/contact-us/ Tel: 0303 123 1113.