CEMETERY PRIVACY NOTICE – last reviewed June 2023, due for review June 2024
When you purchase the reserve of an Exclusive Right to a single or joint cemetery plot, arrange an interment or request permission for a memorial:
The information you provide (personal information such as name, address, email address, phone number) will be processed and stored so that it is possible to contact you and to respond to your correspondence, provide information, send invoices and receipts relating to your burial plot/s. Your personal information will not be shared with any third party without your prior consent unless it is in relation to the grave, for example a Funeral Director or Memorial Mason).
The Councils Right to Process Information
GDPR Article 6 (1) (a) (b) and (c)
Processing is with consent of the data subject, or
Processing is necessary for compliance with a legal obligation, or
Processing is necessary for the performance of a contract with the data subject or to take steps to enter into a contract
Information Security
Louth Town Council cares to ensure the security of personal data. We make sure that your information is protected from unauthorised access, loss, manipulation, falsification, destruction or unauthorised disclosure. This is done through appropriate technical measures and relevant policies.
We will only keep your data for the purpose it was collected for and only for as long as is necessary. After which electronic details will be deleted. Please note: The GDPR only applies to information which relates to an identifiable living individual. Information relating to a deceased person does not constitute personal data and therefore is not subject to the GDPR.
Your Rights
Access to Information
You have the right to request access to the information we have on you. You can do this by contacting the Data Control Officer: clerk@louthtowncouncil.gov.uk
Information Correction
If you believe that the information we have about you is incorrect, you may contact us so that we can update it and keep your data accurate. Please contact: clerk@louthtowncouncil.gov.uk
Information Deletion
If you wish Louth Town Council to delete the information about you, please contact: clerk@louthtowncouncil.gov.uk
Please note: Louth Town Council has a legal obligation to retain the personal details of owners of Exclusive Rights and Registrar consent for burial. This also includes cemetery information detailing the names of those buried or to be buried in the future within its burial grounds.
Right to Object
If you believe that your data is not being processed for the purpose it has been collected for, you may object: Please contact clerk@louthtowncouncil.gov.uk
Rights Related to Automated Decision Making and Profiling
Louth Town Council does not use automated decision making or profiling of personal data.
To Sum Up
In accordance with the law, we only collect a limited amount of information about you that is necessary for correspondence, information and service provision. We do not use profiling, we do not sell or pass your data to third parties (unless it is to a Funeral Director or Memorial Mason in relation to a grave). We do not use your data for purposes other than those specified. We make sure your data is stored securely. We delete all information deemed to be no longer necessary. We constantly review our Privacy Policies to keep them up to date in protecting your data.
Complaints
If you have a complaint regarding the way your personal data has been processed you may make a complaint to Louth Town Council: clerk@louthtowncouncil.gov.uk and the Information Commissioners Office https://ico.org.uk/global/contact-us/ Tel: 0303 123 1113.