Louth Town Council - Working with the community to make Louth a better place to live and work

Agenda Meeting of Town Council 2nd March 2021

To the Members of the Town Council of Louth:

You are hereby summoned to attend a meeting of Louth Town Council which will be held on Tuesday 2nd March 2021 by Zoom Video Conference at 7pm.  The business to be dealt with at the meeting is listed in the agenda below.

Please note that from 6.50pm a maximum of ten minutes will be set aside for those present to receive reports from elected members of Lincolnshire County Council and East Lindsey District Council.

The meeting will begin at 7pm unless there is a need to hold a public forum.  Any public, wishing to speak on an agenda item or ‘sit in’ on the meeting(s) should advise the Town Clerk, using the above email address, in advance and may ‘join’ the meeting using the following details:
To join by computer:

Meeting ID: 824 1185 6953
Passcode: 387154

To join by telephone: +44 203 901 7895, +44 131 460 1196, +44 203 051 2874, +44 203 481 5237, +44 203 481 5240.  Meeting ID: 824 1185 6953 Passcode: 387154

Members of the public should note that they will not be allowed to speak during the formal meeting.

Mrs. L.M. Phillips
Town Clerk
Dated this 25th February 2021

(Chairman: Cllr. D. Hobson, Membership: All Cllrs.)

1. Apologies for Absence
To receive and note apologies where valid reasons for absence have been given to the Town Clerk at least one hour prior to the meeting.

2. Declaration of Interest / Dispensations
To receive declarations of interest in accordance with the Localism Act, 2011 – being any pecuniary interest in agenda items not previously recorded on Members’ Register of Interests and any written requests for dispensation received by the proper officer under section 22 of the Localism Act.

3. Council Minutes
To approve as a correct record the notes of the Council Meeting held on 19th January 2021.

4. Committee Minutes
To confirm receipt of the minutes and adopt resolutions contained therein of the following Committee Meetings:
a. Community Resources – 01/12/2020
b. Government & Finance – 25/02/2020, 17/11/2020, 15/12/2020
c. Personnel – 11/02/2020, 01/12/2020
d. Planning – 10/03/2020, 15/12/2020, 19/01/2021

5. Mayor’s Report

6. Speed Awareness Working Group
To resolve upon the formation, membership and remit of a formal Speed Awareness Working Group for Louth Town Council.

7. Tidy Louth Working Group
Council to receive a report from the above and consider the following:
a. The Tidy Louth Working Group proposes that the Town Clerk writes to ELDC with a list of proposed sites for new waste bins, with proposed costings and possible timescales to be submitted by ELDC.
b. Tidy Louth Working Group to be given permission by LTC to pursue a Freedom of Information request seeking clarification from ELDC on the resources allocated to Louth for litter picking and the coastal towns.

8. Payment for Trinity Allotments 2021/22
Council to resolve to send payment of £762.84 in respect of the annual rent of the Trinity Allotments calculation based on the 2020 payment plus 1.5% RPI for 2020.

9. Annual Maintenance Contribution for Louth Flood Storage Reservoirs for the 12 Months to 31st May 2020
Council to note that as per its agreement with the Environment Agency the above is now due in the sum of £12,394.26.  Council to authorise payment.

10. Hubbard’s Hills
Council to receive and consider a formal request from the Hubbard’s Hills Trust for funding for 2021/22 in the sum of £45,000 together with a report to support this.  Mr. A. Leonard, Chairman of the Hubbard’s Hills Trust, to be invited to speak and take questions.

11. Insurance
Council to note that it will shortly be entering into year 3 of a 3 year agreement and approve payment of 2021/22 premium in the sum of £5,326.10.

12. Closed Session Items
Council to resolve to move into closed session in accordance with the Public Bodies (Admission to Meetings) Act 1960 due to the business to be discussed in the following item, information being of a confidential, commercial and third party nature in relation to:
a. Hubbard’s Hills – Council to consider quotes for legal advice.

13. Next Meeting
Council to note that the date of the next scheduled Town Council meeting is 30th March 2021.