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Louth Town Council - Working with the community to make Louth a better place to live and work

Agenda for Tuesday 9th September 2025

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Louth Town Council
The Sessions House, Eastgate,
Louth, Lincolnshire, LN11 9AJ

01507 355895
clerk@louthtowncouncil.gov.uk

To the Members of the Town Council of Louth:

You are hereby summoned to attend a robed meeting of Louth Town Council, it’s Planning Committee and it’s Personnel Committee which will be held on Tuesday 9th September 2025 in The Old Court Room, The Sessions House, Eastgate, Louth at 7pm.  The business to be dealt with at the meeting is listed in the agenda below.

There will be a 15 minute public forum between 6.45pm and 7.00pm when members of the public may ask questions or make short statements to the Council, and your attendance is requested during this period. 

Please note, any public, wishing to speak in the public forum may do so on items which appear on the agenda or may ‘sit in’ on the meeting(s).  It would be much appreciated if any member of the public wishing to speak would please contact the Town Clerk, by emailing clerk@louthtowncouncil.gov.uk in advance of the meeting to discuss attendance arrangements.  If possible, please provide written representation rather than attending in person. 

Just prior to the commencement of the meeting at 7pm there will be prayers or other religious observance, which will last for approximately 5 minutes.  Anyone not wishing to participate may leave the room at this time.

From 7pm a maximum of ten minutes will be set aside for the meeting to receive reports from elected Members of Lincolnshire County Council and East Lindsey District Council.

Members of the public should note that they will not be allowed to speak during the formal meeting.

Mrs. L.M. Phillips
Town Clerk
Dated this 4th Day of September 2025

AGENDA

 

TOWN COUNCIL

(Chairman: Cllr. D. Hobson,  Vice Chairman: Cllr. Mrs. K. Parsons, Membership: All Cllrs.)

  1. Apologies for Absence
    To receive apologies where valid reasons for absence have been given to the Town Clerk at least one hour prior to the meeting.
  2. Declarations of Interest / Dispensations
    To receive declarations of interest in accordance with the Localism Act, 2011 – being any pecuniary interest in agenda items not previously recorded on Members’ Register of Interests and any written requests for dispensation received by the Proper Officer under section 22 of the Localism Act.
  3. Minutes
    To approve as a correct record the notes of the Council Meeting held on 19th August 2025. (Attached).
  4. Committee Minutes
    To confirm receipt of the minutes and adopt resolutions contained therein of the following Committee Meetings:

    1. Planning Committee – 22nd July 2025
    2. Governance and Finance Committee – 24th June 2025
    3. Personnel Committee – 6th May 2025
  5. Mayor’s Announcements

  6. Presentation from Reverend M. Croft
    Council to receive an update from Rev. M. Croft on the emerging vision for the Church of England in Louth.
  7. Allotment Rent
    Council to review the above following recent purchase of the Trinity Allotments.
  8. Complaints Procedure
    Council to review the above. (Attached).

  9. IT Policy
    Council to consider adopting an IT Policy which is required by the updated SAPPP Smaller Authorities’ Proper Practices Panel in order for the Council to be able to sign off the new Assertion 10 on its Annual Governance and Accountability Return (AGAR) going forwards. (Attached).

  10. Budget
    Councillors to note that they should submit details to the Clerk, of projects that they would like to see included in the next budget, together with costings by 31st
  11. Next Meeting
    To note that the next scheduled meeting of the Town Council will take place on 30th September 2025.

PLANNING COMMITTEE
(Chairman: Cllr. P. Starsmore, Vice Chairman: Cllr. D. Moore, Membership: All Cllrs.)

  1. Apologies for Absence
    To receive apologies where valid reasons for absence have been given to the Town Clerk at least one hour prior to the meeting.
  2. Declarations of Interest / Dispensations
    To receive declarations of interest in accordance with the Localism Act, 2011 – being any pecuniary interest in agenda items not previously recorded on Members’ Register of Interests and any written requests for dispensation received by the Proper Officer under section 22 of the Localism Act.
  3. Minutes
    To approve as a correct record the notes of the Planning Committee Meeting held on 19th August 2025. (Attached).
  4. Applications received by the Local Planning Authority
    To consider and make observations/ratify comments already submitted by the Planning Working Group to meet deadlines, on all planning applications received including those listed in the schedule (PA/Schedule 09-09-25). (Attached).
  5. Planning Correspondence
    Committee to receive planning decisions, enforcement complaints, appeal decisions, temporary road closures etc., as advised by the District and County Council. (Attached).
  6. Proposed Work to Trees
    Committee to consider the following proposed works to trees (no location plans supplied):

    1. Proposals: T1 – Conifer –fell. T2 – Ash – fell.  T3 – Conifer – reduce in height to circa 15-18m finished height (just below where tree splits into co-dominant stems). Location: Riverhead House, Stainsway, LN11 0DE.  Reasons: T1 – following the failure of the top half of the tree during a storm, the remaining stem needs removing.  T2 – tree is a poor specimen with considerable die back and many cracks and splits throughout.  Given the failure of the conifer beside it, the ash will now be subject to increased wind loading and poses a risk to both dwelling and vehicle from the conifer failure.  T3 – the tree splits into co-dominant stems circa 15-18m up which poses a high risk of failure.  It naturally has a conical shape to this point so reduction in height would not affect its aesthetics but would mitigate the risk of failure.
  7. Conservation Area
    Committee to consider requesting clarification from ELDC’s Conservation Officer on ELDC’s stance on planning issues in the Conservation Area such as uPVC windows, signage materials etc.

  8. Next Meeting
    To note that the next scheduled meeting of the Planning Committee will take place on 30th September 2025.

 

PERSONNEL COMMITTEE

(Chairman: Cllr. Mrs. J. Makinson-Sanders, Vice Chairman: Cllr. J. Baskett, Membership: All Cllrs.)

  1. Apologies for Absence
    To receive apologies where valid reasons for absence have been given to the Town Clerk at least one hour prior to the meeting.
  2. Declarations of Interest / Dispensations
    To receive declarations of interest in accordance with the Localism Act, 2011 – being any pecuniary interest in agenda items not previously recorded on Members’ Register of Interests and any written requests for dispensation received by the Proper Officer under section 22 of the Localism Act.
  3. Minutes
    To approve as a correct record the notes of the Personnel Committee meeting held on 22nd July 2025. (Attached).

  4. Grievance and Disciplinary Procedure
    Committee to review the above. (Attached).

  5. Closed Session
    Council to resolve to move into closed session in accordance with the Public Bodies (Admission to Meetings) Act 1960 due to the business to be discussed in the following items, information being of a confidential and third party nature in relation to Personnel:

    1. Newest employee – to receive an update following 3 month review
    2. Vacancy – to resolve upon way forward

  6. Next Meeting
    To note that the next scheduled meeting of the Personnel Committee will take place on 21st October 2025.