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Louth Town Council - Working with the community to make Louth a better place to live and work

Agenda for Tuesday 9th June 2026

By /

Louth Town Council
The Sessions House, Eastgate,
Louth, Lincolnshire, LN11 9AJ
01507 355895
clerk@louthtowncouncil.gov.uk

To the Members of the Town Council of Louth:

You are hereby summoned to attend a meeting of Louth Town Council’s Planning Committee, Governance and Finance Committee and an extraordinary meeting of the Town Council which will be held on Tuesday 9th June 2026 in The Old Court Room, The Sessions House, Eastgate, Louth at 7pm.  The business to be dealt with at the meeting is listed in the agenda below.

There will be a 15 minute public forum between 6.45pm and 7.00pm when members of the public may ask questions or make short statements to the Council, and your attendance is requested during this period. 

Please note, any public, wishing to speak in the public forum may do so on items which appear on the agenda or may ‘sit in’ on the meeting(s).  It would be much appreciated if any member of the public wishing to speak would please contact the Town Clerk, by emailing clerk@louthtowncouncil.gov.uk in advance of the meeting to discuss attendance arrangements.  If possible, please provide written representation rather than attending in person.

Members of the public should note that they will not be allowed to speak during the formal meeting.

Mrs. L.M. Phillips
Town Clerk
Dated this 4th Day of June 2026

AGENDA
PLANNING COMMITTEE
(Membership: All Cllrs.)

  1. Election of Planning Committee Chairman
    The Mayor will initially take the chair for this item.
    Committee to receive nominations and to elect the Chairman of the Planning Committee to hold office until the Annual Meeting of Louth Town Council in 2027.
  2. Election of Planning Committee Vice Chairman
    Committee to receive nominations and to elect the Vice Chairman of the Planning Committee to hold office until the Annual Meeting of Louth Town Council in 2027.

  3. Apologies for Absence
    To receive apologies where valid reasons for absence have been given to the Town Clerk at least one hour prior to the meeting.
  4. Declarations of Interest / Dispensations
    To receive declarations of interest in accordance with the Localism Act, 2011 – being any pecuniary interest in agenda items not previously recorded on Members’ Register of Interests and any written requests for dispensation received by the Proper Officer under section 22 of the Localism Act.
  5. Minutes
    To approve as a correct record the notes of the Planning Committee Meeting held on 12th May 2026. (Attached).
  6. Applications received by the Local Planning Authority
    To consider and make observations/ratify comments already submitted by the Planning Working Group to meet deadlines, on all planning applications received including those listed in the schedule (PA/Schedule 05-12-26). (Attached).
  7. Planning Correspondence
    Committee to receive planning decisions, enforcement complaints, appeal decisions, tree notifications, temporary road closures etc., as advised by the District and County Council. (Attached).
  8. Proposed Works to Trees
    Committee to consider commenting on the following proposed works to trees:

    1. Proposals: T1 – Cherry – Reduce height by 3m, reduce width from car park by 3m. Reduce remaining quadrants by 2m, ensuring no surface wounds exceed 100mm, all works in accordance to BS3998:2010.  Location: 14 George Street, LN11 9JU.  Reasons: T1 has previously been reduced 5-6 years ago and regenerated with an extended canopy towards neighbouring property.
  9. Planning Working Group
    Committee to re-establish the Planning Working Group which reports to it or the Council and approve remit and membership:
    Membership                 All Councillors
    Remit                             To examine planning applications / proposed works to trees / appeal notices / planning correspondence etc., and bring recommendations to the Planning Committee or make unqualified comments, as required.
    Delegated Powers         To submit unqualified comments on planning matters, if required.  Instances where unqualified comments may be required are in the absence of a suitable Planning Committee meeting, where mattes are urgent over the Christmas break or during times of crisis.
    Meetings                         As required.
  1. Eastern Green Link 5 (EGL 5) – Stage 2 Statutory Consultation (Attached)
    Committee to ratify comments of the Planning Working Group which are: No objection. The continuation of the infrastructure being underground is as desired by most locals when consulted and will reduce the aesthetic damage to the visual amenity of the Wolds.
  2. Conservation Area Appraisal
    Committee to receive a recommendation from the Planning Working Group that Councillors be asked to consider the documentation (attached) and compile ideas for inclusion in a corporate response on the areas highlighted (see extract from email below) for discussion at the next Planning Committee meeting.

“We are beginning with an initial “fact-finding” phase to better understand the character of the conservation area and to identify any issues, concerns, or opportunities. We are especially seeking views on how the conservation area and its heritage assets contribute to the local sense of place, including the way people experience and value the local environment.

In particular, we would welcome your thoughts on:

  1. Heritage assets, buildings, spaces, or character areas that you feel are particularly important to the conservation area
  2. Places that positively contribute to the way people experience the area, for example locations that evoke a sense of peace, tranquillity, or wellbeing
  3. The benefits of living in or being associated with a conservation area
  4. Any challenges or problems that may arise from living in or managing property within a conservation area
  5. Pressures for change or development affecting the area
  6. Buildings or spaces of local importance
  7. Areas that may have deteriorated or improved since the last appraisal
  8. Any mapping inaccuracies or boundary considerations.”
  9. Use of uPVC in the Conservation Area
    To consider the comments of the Planning Working group who discussed the intricacies of a policy/ approach to uPVC windows within the conservation area on 2nd June 2026 and resolve upon the way forward. (Attached).
  10. Next Meeting
    To note that the next scheduled meeting of the Planning Committee will take place on 30th June 2026.

GOVERNANCE AND FINANCE COMMITTEE
(Membership: All Cllrs.)

  1. Election of Governance and Finance Committee Chairman
    The Mayor will initially take the chair for this item. Committee to receive nominations and to elect the Chairman of the Governance and Finance Committee to hold office until the Annual Meeting of Louth Town Council in 2027.
  2. Election of Governance and Finance Committee Vice Chairman
    Committee to receive nominations and to elect the Vice Chairman of the Governance and Finance Committee to hold office until the Annual Meeting of Louth Town Council in 2027.

  3. Apologies for Absence
    To receive apologies where valid reasons for absence have been given to the Town Clerk at least one hour prior to the meeting.
  4. Declarations of Interest / Dispensations
    To receive declarations of interest in accordance with the Localism Act, 2011 – being any pecuniary interest in agenda items not previously recorded on Members’ Register of Interests and any written requests for dispensation received by the Proper Officer under section 22 of the Localism Act.
  5. Minutes
    To approve as a correct record the notes of the Governance and Finance Committee meeting held on 12th May 2026. (Attached).

  6. Working Group
    Committee to re-establish the Financial Overview Group (FOG) which reports to it or the Town Council, as a working group and approve remit and membership:
    Membership                   7 +Town Clerk
    Req’d Councillors          Chairman and Vice Chairman of GF + 5 others
    Membership 2025/26  Cllrs. Mrs. EB, Mrs. KP, JD, GEH, JB, PS, DM
    Officers                             Town Clerk – Responsible Financial Officer (RFO)
    Remit                                To oversee financial transactions of LTC.  Make recommendations regarding the appointment of internal and external auditors.  Assess and make                    recommendations to GF Committee regarding applications for grants.  Review policies of the Council, Standing Orders, Financial Regulations, Internal Controls and Insurance Requirements, if/as required.  Ensure that the statement of assurance on the Annual Report can be approved by the Full Council
    Delegated Powers           None.  Investigate and enquire with recommendations to GF Committee or Town Council
    Meetings                           As required.
  1. Review of Policies, Privacy Notices, and Procedures
    Council to note that the following policies, privacy notices and procedures have been reviewed (GDPR policies and privacy notices in conjunction with Cllr. H. Hunt, Information Security Risk Professional) and approve for continued use/discontinue:

    1. Cemetery Privacy Notice (no amendments)
    2. Data Protection Policy (amendments)
    3. Email Contact Privacy Notice (no amendments)
    4. General Privacy Notice (amendments)
    5. Policy on Handling of Freedom of Information Requests (amendments)
    6. Information Security Incident Policy (amendments)
    7. Remote Meetings (recommend discontinue)
    8. Removable Media Policy (amendments)
    9. Retention of Documents and Records Policy (amendments)
    10. Secure Disposal of Information Procedure (amendments)
    11. Staff and Councillor Privacy Notice (amendments)
    12. Subject Access Requests Policy (amendments)
    13. GDPR Security Compliance Checklist (New)
    14. Vehicle Usage and Driving at Work Policy (no amendments)
    15. Members Allowance Policy (no amendments)
    16. Publication Scheme (amendments)
    17. Domestic Abuse Policy Statement (amendments)
  2. Next Meeting
    To note that the next scheduled meeting of the Governance and Finance Committee will take place on 25th August 2026.

Extraordinary TOWN COUNCIL

(Chairman: Cllr. Mrs. K. Parsons,  Membership: All Cllrs.)

  1. Apologies for Absence
    To receive and note apologies where valid reasons for absence have been given to the Town Clerk at least one hour prior to the meeting.
  2. Declarations of Interest / Dispensations
    To receive declarations of interest in accordance with the Localism Act, 2011 – being any pecuniary interest in agenda items not previously recorded on Members’ Register of Interests and any written requests for dispensation received by the Proper Officer under section 22 of the Localism Act.
  3. Minutes
    To approve as a correct record the notes of the Council Meeting held on 26th May 2026.
  4. Annual Governance and Accountability Return (AGAR) 2025/26
    On the recommendation of FOG, Council:

    1. To receive a report from the Town Clerk (Attached).
    2. To receive the report of the internal auditor (see page 3 of 6 within the AGAR and Checklist. (Attached).
    3. To approve the completion of the Annual Governance Statement (Section 1 of the AGAR) for the financial year 2025/26, placing ticks in all yes boxes except number 9 where n/a should be ticked and approve signing by the Chairman and the Town Clerk. (Attached).
    4. To receive the Statutory Balance Sheet for the year ended 31st March 2026 and authorise signing by the Chairman and Responsible Financial Officer.
    5. To note the Income and Expenditure Account for the year ended 31st March 2026 (previously received and approved by the Governance and Finance Committee on 12th May 2026).
    6. To note the Asset Register for the year ended 31st March 2026 (previously received and approved by Council on 24th March 2026).
    7. To receive and approve the bank reconciliation required for submission with the AGAR for the year ended 31st March 2026 (bank balances at 31st March 2026 previously noted by the Governance and Finance Committee on 12th May 2026).
    8. To consider and approve the Accounting Statements (Section 2 of the AGAR) for the financial year 2025/26 and authorise signing by the Chairman.
    9. To note that the period for the exercise of public rights must include the first 10 working days of July, must be at least 30 consecutive working days long, must commence as soon as reasonably possible after approval of the AGAR and with this in mind approve that the period for the exercise of public rights should be set from Thursday 11th June 2026 to Wednesday 22nd July 2026.
  5. LALC AGM
    Council to note that the above will take place by zoom on Thursday 9th July from 6.30pm by Zoom. The evening will commence with guest speaker, Cllr. Sean Matthews, Leader of LCC addressing delegates.  Council to nominate a representative to attend.
  6. LALC Summer Conference
    Council to note that LALC’s Summer Conference will take place on Tuesday 14th July at the Epic Centre, Lincolnshire Showground from 9.30am to 4pm. This event offers the opportunity to network with colleagues, attend 5 from 20 talking tables and visit up to 18 trade stands (see attached).  There will also be representatives from some of the Principal Authorities in attendance allowing you to raise local issues with them.  Council to resolve upon whether to book places at the conference, tickets are £45 + VAT each.
  7. Next Meeting
    To note that the next scheduled meeting of the Town Council will take place on 30th June 2026.