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Louth Town Council - Working with the community to make Louth a better place to live and work

Agenda for Tuesday 3rd March 2026

By /

Louth Town Council
The Sessions House, Eastgate,
Louth, Lincolnshire, LN11 9AJ

01507 355895
clerk@louthtowncouncil.gov.uk

To the Members of the Town Council of Louth:

You are hereby summoned to attend an extraordinary meeting of Louth Town Council and scheduled meetings of it’s Planning Committee and it’s Governance and Finance Committee which will be held on Tuesday 3rd March 2026 in The Old Court Room, The Sessions House, Eastgate, Louth at 7pm.  The business to be dealt with at the meeting is listed in the agenda below.

There will be a 15 minute public forum between 6.45pm and 7.00pm when members of the public may ask questions or make short statements to the Council, and your attendance is requested during this period. 

Please note, any public, wishing to speak in the public forum may do so on items which appear on the agenda or may ‘sit in’ on the meeting(s).  It would be much appreciated if any member of the public wishing to speak would please contact the Town Clerk, by emailing clerk@louthtowncouncil.gov.uk in advance of the meeting to discuss attendance arrangements.  If possible, please provide written representation rather than attending in person.

Members of the public should note that they will not be allowed to speak during the formal meeting.

Mrs. L.M. Phillips
Town Clerk
Dated this 26th Day of February 2026

AGENDA

TOWNC COUNCIL

(Chairman: Cllr. D. Hobson, Vice Chairman: Cllr. Mrs. K. Parsons, Membership: All Cllrs.)

  1. Apologies for Absence
    To receive apologies where valid reasons for absence have been given to the Town Clerk at least one hour prior to the meeting.
  2. Declarations of Interest / Dispensations
    To receive declarations of interest in accordance with the Localism Act, 2011 – being any pecuniary interest in agenda items not previously recorded on Members’ Register of Interests and any written requests for dispensation received by the Proper Officer under section 22 of the Localism Act.
  3. Park Avenue Play Park
    1. Following discussion on 20th January 2026 when Council resolved:
      “to defer the final decision of LTC’s position until Tuesday 3rd March 2026 and, in the interim, contact ELDC to request clarification of their conditions, Cllr. Mrs. EB to research CCTV, possibly revisit the draft Heads of Terms, invite Gleesons to the next meeting to be held Tuesday 10th February 2026 to discuss the possibility of Gleeson’s having an ongoing commitment to the land, ask whether they would consider doing the honourable thing, or if an arrangement could be made re. management of the site and if so how much this might cost and what kind of terms that might be on.”
      Council to receive an update and recommendation from its Park Avenue Play Park Working Group and resolve upon whether to agree it will assume responsibility for the ongoing management and maintenance of the site and associated assets once the project is completed.
    2. Council to consider adding Cllr. T. Ball to the membership of its Park Avenue Play Park Working Group, as one of the ward Councillors for the area in which it is proposed.
  4. Next Meeting
    To note that the next scheduled meeting of the Town Council will take place on 24th March 2026.

PLANNING COMMITTEE
(Chairman: Cllr. P. Starsmore, Vice Chairman: Cllr. D. Moore, Membership: All Cllrs.)

  1. Apologies for Absence
    To receive apologies where valid reasons for absence have been given to the Town Clerk at least one hour prior to the meeting.
  2. Declarations of Interest / Dispensations
    To receive declarations of interest in accordance with the Localism Act, 2011 – being any pecuniary interest in agenda items not previously recorded on Members’ Register of Interests and any written requests for dispensation received by the Proper Officer under section 22 of the Localism Act.
  3. Minutes
    To approve as a correct record the notes of the Planning Committee Meeting held on 10th February 2026. (Attached).
  4. Applications received by the Local Planning Authority
    To consider and make observations/ratify comments already submitted by the Planning Working Group to meet deadlines, on all planning applications received including those listed in the schedule (PA/Schedule 03-03-26). (Attached).
  5. Planning Correspondence
    Committee to receive planning decisions, enforcement complaints, appeal decisions, tree notifications, temporary road closures etc., as advised by the District and County Council. (Attached).
  6. Proposed Works to Trees
    Committee to consider commenting on the following proposed works to trees:

    1. Proposals: T1 – Silver Birch – Removal. T2 – Sycamore – Pollard leaving it a height of 5m.  Location: 7 St. Mary’s Lane, LN11 0DU.  Reasons: T1 – Silver Birch – Tree is in decline and has been for some time.  T2 – Sycamore – Tree has been poorly pruned previously.
    2. Proposals: T1 – Hornbeam – Repollard to previous pollard points leaving a height of 5m. T2 – Lawson Cypress – Reduce height from 24m leaving a height of 19m.  Single main stem splitting into 3 stems each main union has included bark.  T3 – Cedar – Reduce the lateral spread only from 11m leaving an overall canopy spread of 8m from the main stem.  Location: 5 St. Mary’s Lane, LN11 0DU.  Reasons: T1 – Hornbeam – Tree has passed its 5 year cycle.  T2 – Lawson Cypress – Reducing the height will limit the wind sail and relieve pressure from the unions.  Hi risk targets within failing zones.  T3 – Cedar – Some limbs are over extending and carry a lot of weight.  Tree is heavily weighted in the direction of lean.
  7. Proposed Waiting Restrictions
    1. Newmarket
      Committee to consider correspondence received from LCC and resolve upon comments to submit.
    2. Eastfield Road
      Committee to consider correspondence received from LCC and resolve upon comments to submit.
  8. Next Meeting
    To note that the next scheduled meeting of the Planning Committee will take place on 24th March 2026.

GOVERNANCE AND FINANCE COMMITTEE

(Chairman: Cllr. Mrs. E. Ballard, Vice Chairman: Cllr. G.E. Horton, Membership: All Cllrs.)

  1. Apologies for Absence
    To receive apologies where valid reasons for absence have been given to the Town Clerk at least one hour prior to the meeting.
  2. Declarations of Interest / Dispensations
    To receive declarations of interest in accordance with the Localism Act, 2011 – being any pecuniary interest in agenda items not previously recorded on Members’ Register of Interests and any written requests for dispensation received by the Proper Officer under section 22 of the Localism Act.
  3. Minutes
    To approve as a correct record the notes of the Governance and Finance Committee meeting held on 9th December 2025. (Attached).
  4. Finance
    Committee to note/approve/authorise the following:

    1. Receipts and Payments – Cashbooks 1 and 2 – Months 7 to 10
      1. Month 7
        1. Cash Book 1 Receipts     £4,523.49            Payments      £49,154.97
        2. Cash Book 2 Receipts            £0.00            Payments             £46.98
      2. Month 8
        1. Cash Book 1 Receipts     £3,324.27            Payments      £23,067.30
        2. Cash Book 2 Receipts        £400.00            Payments           £291.63
        3. Month 9
          1. Cash Book 1 Receipts     £2,540.69            Payments      £25,542.64
          2. Cash Book 2 Receipts        £200.00            Payments           £150.98
          3. Month 10
            1. Cash Book 1 Receipts     £4,773.08            Payments      £19,967.77
            2. Cash Book 2 Receipts           £0.00            Payments             £64.69
  1. Detailed Income and Expenditure Report (Budget Variance Report) as at Month 10 to 31st January 2026.
  2. Earmarked Reserves Report as at 31st January 2026.
  3. Balance Sheet and Cashbook 1 and 2 Bank Reconciliations as at 31st January 2026 which reconcile to account statements showing balances as follows:
    1. Lloyds Treasurers Account (balance on statement 10) at 31st January 2026 – £326,031.99
    2. Petty Cash (balance as at 31st January 2026) – £112.77
    3. Lloyds Deposit Account (balance on statement 10 as at 31st January 2026) – £166,652.51
    4. NS and I Account (balance on last statement, numbered 14 as at 21st May 2025) – £113,426.50.
  1. Citizen’s Advice Lincoln and Lindsey – Funding Contribution
    Committee to note that it approved an amount of £1,050 in the 2025/26 budget for release to the above, as per the Council’s powers under s142(2A) of the LGA 1972. Committee to receive an update on how the organisation is faring, to be tabled if available. Committee to approve the release of funds.
  2. Review of Governance Documents
    Committee to approve the following for continued use, noting that a review has taken place and no amendments are required by NALC:

    1. Standing Orders – amendments made to Appendix 2, page 22 and Appendix 3 added.
    2. Financial Regulations – no amendments.
    3. Code of Conduct – no amendments.
  1. Risk Management Register
    Committee to review and approve the attached risk arrangements.
  2. Closed Session
    Members of the public should note that Council may resolve to move into closed session at this point, in accordance with the Public Bodies (Admission to Meetings) Act 1960 due to the business to be discussed in the following items, information being of a confidential, commercial and third party nature with regard to:

    1. Grants – Committee to consider grant applications and FOG recommendations (précis attached), and resolve upon the way forward.

Cllrs. are STRONGLY urged to familiarise themselves with the grant applications online or in hard copy at the office prior to discussion.

  1. Next Meeting
    To note that the next scheduled meeting of the Governance and Finance Committee will take place on 12th May 2026.