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Louth Town Council - Working with the community to make Louth a better place to live and work

Agenda for Tuesday 24th March 2026

By /

Louth Town Council
The Sessions House, Eastgate,
Louth, Lincolnshire, LN11 9AJ
01507 355895
clerk@louthtowncouncil.gov.uk

To the Members of the Town Council of Louth:

You are hereby summoned to attend a meeting of Louth Town Council and its Planning Committee which will be held on Tuesday 24th March 2026 in The Old Court Room, The Sessions House, Eastgate, Louth at 7pm.  The business to be dealt with at the meeting is listed in the agenda below.

There will be a 15 minute public forum between 6.45pm and 7.00pm when members of the public may ask questions or make short statements to the Council, and your attendance is requested during this period. 

Please note, any public, wishing to speak in the public forum may do so on items which appear on the agenda or may ‘sit in’ on the meeting(s).  It would be much appreciated if any member of the public wishing to speak would please contact the Town Clerk, by emailing clerk@louthtowncouncil.gov.uk in advance of the meeting to discuss attendance arrangements.  If possible, please provide written representation rather than attending in person. 

Members of the public should note that they will not be allowed to speak during the formal meeting.

Mrs. L.M. Phillips

Town Clerk

Dated this 19th Day of March 2026

AGENDA

 

TOWN COUNCIL

(Chairman: Cllr. D. Hobson,  Vice Chairman: Cllr. Mrs. K. Parsons, Membership: All Cllrs.)

  1. Apologies for Absence
    To receive apologies where valid reasons for absence have been given to the Town Clerk at least one hour prior to the meeting.
  2. Register of Interests
    Councillors are reminded to review the content of their Register of Member Interest forms and complete and submit new forms to the Town Clerk to reflect any required changes. Interests should be declared in accordance with the Code of Conduct. 
  3. Declarations of Interest / Dispensations
    To receive declarations of interest in accordance with the Localism Act, 2011 – being any pecuniary interest in agenda items not previously recorded on Members’ Register of Interests and any written requests for dispensation received by the Proper Officer under section 22 of the Localism Act.
  4. Minutes
    To approve as a correct record the notes of the Council Meetings held on 10th February 2026 and 3rd March 2026.
  5. Committee Minutes
    To confirm receipt of the minutes and adopt resolutions contained therein of the following Committee Meetings:

    1. Planning Committee – 20th January 2026
    2. Governance and Finance Committee – 9th December 2026
    3. Personnel Committee – 21st October 2026
  6. Cemetery Fees
    Council to receive a recommendation from FOG (attached) and resolve upon its Cemetery Fees for 2026/27. 
  7. Citizen’s Advice Lincoln and Lindsey – Funding Contribution
    Committee to note that it approved an amount of £1,050 in the 2025/26 budget for release to the above, as per the Council’s powers under s142(2A) of the LGA 1972. Committee to receive an update on how the organisation is faring.  Committee to approve the release of funds.
  8. Environment Agency
    Council to receive a Financial Statement from the Environment Agency, note that the amount due in respect of the Council’s agreed Flood Alleviation Scheme contribution for the period May 2025 to May 2026 is £17,099.79 and approve the release of the funds. 
  9. Insurance
    Council to note that payment for the 2nd year of its 3 year agreement with Zurich will shortly become due in the sum of £7,264.99. Payment will be made to meet deadlines. 
  10. Safeguarding Policy
    Council to note that it’s Safeguarding Policy has been reviewed. No changes are proposed.  Council to approve continued use.
  11. Biodiversity Policy
    Council to note that it’s Biodiversity Policy has been reviewed and minor amendments made. Council to approve for use.
  12. Dignity at Work/In Council Policy
    Council to note that it’s Dignity at Work Policy has been reviewed and minor amendments made. Council to approve for use. 
  13. IT Policy
    Council to receive new IT Policy, based on NALC’s new template and approve for use.
  14. Action Plan
    Council to review it’s action plan, suggest amendments and approve for use.
  15. Asset Register
    Council to review and approve it’s Asset Register. (To be tabled). 
  16. ELDC Assets
    Council to receive comments from FOG regarding the future of ELDC Assets in Louth and resolve upon the way forward.
  17. Data Map and Appropriate Policy Document
    Further to review of its other GDPR policies and documentation in June 2025, Council to receive it’s Data Map and Appropriate Policy Document and approve for use.
  18. Reserves Policy
    Following a request by Cllr. Mrs. JMS that it’s Reserves Policy be reviewed again, Council to note that FOG met on 11th March to review and recommend that no amendments are required. 
  19. Hubbard’s Hills
    Council to receive an update on the above from the Town Clerk and consider approving continued management of the site ‘in house’. Review to take place when the consequences for the Council of Government Reorganisation are known.
  20. Pavement Parking
    Council to receive correspondence from a member of the public and consider supporting pavement parking restrictions in Lincolnshire.
  21. Closed Session Item
    Committee to resolve to move into closed session in accordance with the Public Bodies (Admission to Meetings) Act 1960 due to the business to be discussed in the following items, information being of a third party, commercial and confidential nature in relation to the following:

    1. Cemetery Grass Cutting – to consider quotes and resolve upon awarding the work in 2026/27.
    2. Amenity Grass Cutting – to receive an update on the changes being introduced by LCC and consider delegating authority to the Town Clerk to award the work in 2026/27 to enable cuts to commence, as soon as possible. 
  22. Co-option
    Council to consider candidates for co-option onto Louth Town Council and resolve as necessary. 
  23. Next Meeting
    To note that the next meeting of the Town Council will take place on 14th April 2026.

 

PLANNING COMMITTEE
(Chairman: Cllr. P. Starsmore, Vice Chairman: Cllr. D. Moore, Membership: All Cllrs.)

  1. Apologies for Absence
    To receive apologies where valid reasons for absence have been given to the Town Clerk at least one hour prior to the meeting.
  2. Declarations of Interest / Dispensations
    To receive declarations of interest in accordance with the Localism Act, 2011 – being any pecuniary interest in agenda items not previously recorded on Members’ Register of Interests and any written requests for dispensation received by the Proper Officer under section 22 of the Localism Act.
  3. Minutes
    To approve as a correct record the notes of the Planning Committee Meeting held on 3rd March 2026. (Attached).
  4. Applications received by the Local Planning Authority
    To consider and make observations/ratify comments already submitted by the Planning Working Group to meet deadlines, on all planning applications received including those listed in the schedule (PA/Schedule 03-24-26). (Attached).
  5. Planning Correspondence
    Committee to receive planning decisions, enforcement complaints, appeal decisions, temporary road closures etc., as advised by the District and County Council. (Attached).
  6. Proposed Work to Trees
    Committee to consider proposed works to trees / ratify comments of the Planning Working Group, already submitted to meet deadlines, as below:

    1. Proposals: T1 – Conifers – 3 x Fell. T2 – Lime – Fell.  Location: 23 South Street.  Reasons: None provided.  PWG comments for ratification:  
    2. Proposals: Silver Birch – Fell. Location: 25 Westgate. Reasons: The trees in question are three silver birches which are located in front of the boundary wall between our house and Ascot Rise, Breakneck Lane, Louth.  Both our neighbours and we are concerned about the three trees undermining the boundary wall between our properties.  This area of our garden was formerly the vegetable/fruit garden.  We have already planted two apple, one plum and one cherry tree and are creating a wild flower garden to encourage insects and butterflies to thrive.  Our wish is to take down the silver birch trees.  We should like to plant three more fruit trees to try to recreate the fruit/vegetable garden and compensate for the loss of the silver birches.  PWG comments for ratification:
    3. Proposals: T1 – Small leaf lime – Reduce tree from 10m to 6m in height and reduce width from 7m to 5m.  Location: 94 Newmarket.  Reasons: T1 – Small leaf lime – To carry out reduction to manage size of tree and to reduce the chance of falling branches.  PWG comments for consideration:
    4. Proposals: Leylandii – Removal. Location: Flat 129 Eastgate.  Reasons: The tree has grown to push the wall toward and is now leaning into the public footpath.  The walls been repointed once but is now breaching safety.  PWG comments: Not seen by the PWG.
    5. Proposals: T1 – Conifer – Remove tree. T2 – Holly – Remove tree.  Location: 82 Westgate.  Reasons: T1 – Tree is too tall and in poor condition and may fall on property in the event of a storm.  T2 – Tree surgeon has advised the tree is already dead and it is within the consider that needs felling so therefore it should be felled at the same time.  PWG comments: Not seen by the PWG.
  7. Statement of Concerns
    Following discussion previously, Committee to receive amended Statement of Concerns for adoption and submission/addition to other comments when large scale developments are considered. 
  8. Next Meeting
    To note that the next scheduled meeting of the Planning Committee will take place on 14th April 2026.