Louth Town Council - Working with the community to make Louth a better place to live and work

Agenda for 2nd May 2023

Louth Town Council
The Sessions House, Eastgate,
Louth, Lincolnshire, LN11 9AJ
01507 355895

To the Members of the Town Council of Louth:

You are hereby summoned to attend a meeting of Louth Town Council’s Governance and Finance Committee which will be held on Tuesday 2nd May 2023 in The Old Court Room, The Sessions House, Eastgate, Louth at 7pm.  The business to be dealt with at the meeting is listed in the agenda below.

There will be no public forum.

Mrs. L.M. Phillips

Town Clerk

Dated this 26th Day of April 2023




(Chair: Cllr. Mrs. E. Ballard, Vice Chair: Cllr. L.M. Cooney, Membership: All Cllrs.)


  1. Apologies for Absence
    To receive and note apologies where valid reasons for absence have been given to the Town Clerk at least one hour prior to the meeting.
  2. Declarations of Interest / Dispensations
    To receive declarations of interest in accordance with the Localism Act, 2011 – being any pecuniary interest in agenda items not previously recorded on Members’ Register of Interests and any written requests for dispensation received by the Proper Officer under section 22 of the Localism Act.
  3. Minutes
    To approve as a correct record the notes of the Governance and Finance Committee meeting held on 21st February 2023. (Attached).
  4. Finance
    Committee to note/approve/authorise the following:

    1. Receipts and Payments – Cashbooks 1 and 2 – Months 7 – 11
      1. Month 7
        1. Cash Book 1 Receipts             £7.08 Payments               £59,070.87
        2. Cash Book 2 Receipts             £0.00 Payments               £153.82
      2. Month 8
        1. Cash Book 1 Receipts      £8,622.51 Payments              £23,103.86
        2. Cash Book 2 Receipts         £250.00 Payments              £241.15
  • Month 9
    1. Cash Book 1 Receipts      £5,765.12 Payments              £20,902.05
    2. Cash Book 2 Receipts         £250.00 Payments              £325.02
  1. Month 10
    1. Cash Book 1 Receipts           £72.23   Payments              £30,232.84
    2. Cash Book 2 Receipts         £250.00   Payments              £150.91
  2. Month 11
    1. Cash Book 1 Receipts    £20,791.48   Payments              £28,347.32
    2. Cash Book 2 Receipts         £250.00   Payments              £121.84
  3. Detailed Income and Expenditure Report (Budget Variance Report) as at Month 11 to 28th February 2023.
  4. Earmarked Reserves Report as at 28th February 2023.
  5. Balance Sheet to 28th February 2023 and Cash Book 1 and 2 Bank Reconciliations which reconcile to account statements showing balances as follows:
    1. Lloyds Treasurers Account (balance at 28/02/23 statement 75) – £409,973.93
    2. Petty Cash (balance as at 28/2/23) – £218.49
  • Lloyds Deposit Account (balance on statement 5) – £166,650.51
  1. National Savings and Investment Account (balance on statement 10) – £111,334.60
  1. Grants
    Council to approve a go live date for the LTC grant application form 2023/24 of Tuesday 8th August and closing date for applications of noon on Tuesday 3rd October 2021.
  2. Risk Management
    Committee to receive recommendations from FOG and review its Risk Management arrangements. (To be tabled).

  3. Cemetery Fees
    Committee to consider approving recommendations from FOG in relation to its Cemetery Fees. (To be tabled).

  4. Next Meeting
    Committee to note that the next meeting of the Governance and Finance Committee is scheduled to take place on 20th June 2023.