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Louth Town Council - Working with the community to make Louth a better place to live and work

22nd February – Town Council and Governance & Finance Meetings

Louth Town Council

The Sessions House, Eastgate,

Louth, Lincolnshire, LN11 9AJ

 

01507 355895

clerk@louthtowncouncil.gov.uk

To the Members of the Town Council of Louth:

You are hereby summoned to attend a Robed meeting of Louth Town Council and it’s Governance and Finance Committee which will be held on Tuesday 22nd February 2022 in The Old Court Room, The Sessions House, Eastgate, Louth at 7pm.  The business to be dealt with at the meeting is listed in the agenda below.

 

Please note, there will be a 15 minute public forum between 6.45pm and 7.00pm when members of the public may ask questions or make short statements to the Council, and your attendance is requested during this period.

 

Any public, wishing to speak on an agenda item or ‘sit in’ on the meeting(s) please contact the Town Clerk, by emailing clerk@louthtowncouncil.gov.uk in advance to discuss attendance arrangements.  If possible, please provide written representation rather than attending in person.

 

Just prior to the commencement of the meeting at 7pm there will be prayers or other religious observance, which will last for approximately 5 minutes.  Anyone not wishing to participate may leave the room at this time.

 

From 7pm a maximum of ten minutes will be set aside for the meeting to receive reports from elected Members of Lincolnshire County Council and East Lindsey District Council.

 

Members of the public should note that they will not be allowed to speak during the formal meeting.

Mrs. L.M. Phillips

Town Clerk

Dated this 17th February 2022

 

Safety Precautions due to COVID-19:
Louth Town Council continue to take precautionary measures to uphold its legal responsibility to protect its officers, elected members and others from risk to their health and safety.  As a minimum these will include — socially distanced seating, — no tables and asking that attendees: — please do not touch items other than their own, — please bring their own pen and paper, — please take their own items/rubbish home with them, — please bring their own drink, — please do not come to the meeting if they have any symptoms or have been in contact with someone who is sick.  —please inform the Town Clerk as far in advance of the meeting as possible if you will not be able to attend. — please note that the rules of debate as prescribed within Standing Orders will be adhered to.  If Cllrs. wish to speak during the meeting, they will need to raise their hand, the Chairman will note this and will call upon people in the order he has noted.  When asked to speak, Cllrs. should stand and speak loudly or make their way to the microphone.  — Please note hand sanitising and the use of masks are also still encouraged.

AGENDA

ROBED TOWN COUNCIL

(Chairman: Cllr. D. Hobson, Vice Chairman: Cllr. J. Baskett, Membership: All Cllrs.)

 

1.                Apologies for Absence
To receive and note apologies where valid reasons for absence have been given to the Town Clerk at least one hour prior to the meeting.

 

2.                Declaration of Interest / Dispensations
To receive declarations of interest in accordance with the Localism Act, 2011 – being any pecuniary interest in agenda items not previously recorded on Members’ Register of Interests and any written requests for dispensation received by the proper officer under section 22 of the Localism Act.

 

3.                Council Minutes
To approve as a correct record the notes of the Council Meeting held on 11th January 2022.

 

4.                Committee Minutes
To confirm receipt of the minutes and adopt the resolutions contained therein of the following Committee Meetings:

a.                Planning – 7th December 2021

b.                Planning – 11th January 2022

c.                Community Resources – 28th September 2021

d.                Personnel – 9th November 2021

 

5.                Brown’s Panorama
Council to consider approving the two attached requests.

 

6.                Defibrillator
Council to consider a request from AED Donate to take over guardianship of a defibrillator located on the side of The Woolpack Inn.  This defibrillator was installed on 21st September 2017.  As guardian, the Council would be expected to undertake a weekly check of the defibrillator to ensure that it is in situ and is ‘rescue ready’.  If it is not in situ the Council will need to contact AED Donate who will assist.  If the checks indicate that it is not ‘rescue ready’ the Council will need to purchase and install replacement parts/mend the lock or storage cabinet, clean the exterior of the cabinet.  Every two years the Council will also need to replace the pads, current cost £155.78 and it may need to provide/pay for electricity/batteries, as required.

 

7.                Citizens Advice Lindsey
Council to note that it approved an amount of £1,000 in the 2021/22 budget for release to the above, as per the Council’s powers.  An update on how the organisation is faring, to support the release of monies is attached.  Council to approve the release of funds.

 

8.                Payment for Trinity Allotments 2021/22
Council to resolve to send payment of £790.31 in respect of the annual rent of the Trinity Allotments, calculation based on the 2021 payment plus 3.6% RPI for 2021.

 

9.                Deputy Mayor Elect 2022/23
Committee to receive nominations and resolve upon a recommendation for Deputy Mayor Elect for 2022/23.

Committee to note that:

a.      The current Deputy Mayor, Councillor J. Baskett is in line to ascend to the position of Mayor in 2022/23.

b.      Councillors putting themselves forward for the position of Deputy Mayor Elect for 2022/23, please ensure, in advance, that you have a seconder;

c.      For those proposing other Councillors please ensure, in advance, that the nominee wishes to stand and a seconder is in place.

d.      Both the Mayor (Chairman) Elect and Deputy Mayor (Vice Chairman) Elect for 2022/23 will be subject to formal election at the Annual Town Council meeting on the 17th May 2022.

 

10.             Queen’s Platinum Jubilee – Beacon Lighting
Council to approve plans for the above so that arrangements can progress.

 

11.             Metal Gate on Footpath between Horncastle Road and Crowtree Lane
Cllr. Mrs. JMS to report on the above.  Council to consider the way forward.

 

12.             Next Meeting
Committee to note that the next scheduled meeting of the Governance and Finance Committee will be held on 22nd March 2022.

 

GOVERNANCE AND FINANCE COMMITTEE

(Chairman: Cllr. Mrs. E. Ballard, Vice Chairman: Cllr. Mrs. J. Simmons, Membership: All Cllrs)

 

1.                Apologies for Absence
To receive and note apologies where valid reasons for absence have been given to the Town Clerk at least one hour prior to the meeting.

 

2.                Declarations of Interest / Dispensations
To receive declarations of interest in accordance with the Localism Act, 2011 – being any pecuniary interest in agenda items not previously recorded on Members’ Register of Interests and any written requests for dispensation received by the proper officer under section 22 of the Localism Act.

 

3.                Minutes
To approve as a correct record the notes of the Governance and Finance Committee meeting held on 7th December 2021.

 

4.                Finance
Committee to note/approve/authorise the following:

a.      Receipts and Payments – Cashbooks 1 and 2 – Months 7 – 9

i.     Month 7

1.           Cash Book 1            Receipts        £2,504.29 Payments                £18,368.00

2.           Cash Book 2            Receipts           £150.00 Payments                £197.07

ii.    Month 8

1.           Cash Book 1            Receipts        £4,100.32 Payments               £19,969.33

2.           Cash Book 2            Receipts           £250.00 Payments               £232.91

iii.    Month 9

1.           Cash Book 1            Receipts        £3,550.37 Payments               £7,438.32

2.           Cash Book 2            Receipts           £150.00 Payments               £309.13

b.     Detailed Income and Expenditure Report (Budget Variance Report) as at Month 9 to 31st December 2021.

c.      Earmarked Reserves Report as at 31st December 2021.

d.     Balance Sheet to 31st December 2021 and Cash Book 1 and 2 Bank Reconciliations which reconcile to account statements showing balances as follows:

i.     Lloyds Treasurers Account (balance on statement 61) – £421,237.03

ii.     Petty Cash (balance as at 31st December 2021) – £22.50

iii.     Lloyds Deposit Account (balance last obtained 25th May 2021) – £166,650.51

iv.     National Savings and Investment Account (balance on statement 9) – £111,323.47

 

5.                 Insurance
Committee to receive an update, if one is available and note possible ramifications on future costs/budget.

 

6.                 Next Meeting
Committee to note that the next scheduled meeting of the Governance and Finance Committee will be held on 22nd March 2022.