08-25-26 G&F MINS

MINUTES OF THE LOUTH TOWN COUNCIL GOVERNANCE AND FINANCE COMMITTEE
HELD IN THE OLD COURT ROOM, THE SESSIONS HOUSE, LOUTH
ON TUESDAY 25th AUGUST 2026

Cllr. Mrs. E. Ballard (Mrs. EB) (in the chair).

Councillors present: J. Bakewell (JB), T. Ball (TB), G. Cummings (GC), J. Drake (JD), D. Hobson (DH), G.E. Horton (GEH), Mrs. H. Hunt (Mrs. HH), C. Matthews (CM), P. Matthews (PM), Mrs. K. Parsons (Mrs. KP), P. Starsmore (PS), I. Steer (IS), N. Steer (NS).

Councillors not present: J.K. Baskett (JKB), H. Filer (HF), H. Steer (HS), T. Tapsfield (TT), D.E. Wing (DEW).

The Town Clerk, Mrs. L.M. Phillips and the Town Clerk’s Assistant, Mrs. S. Chitauro-Adlard were also present.

G9. Apologies for Absence
Apologies for absence were received from Cllrs. JKB, HF, HS and TT.

G10. Declarations of Interest / Dispensations
The following declarations of interest were made:
a. Cllr. JD – Item 5 grant applicant Waveform Arts as an acquaintance of the applicant.

G11. Minutes
It was proposed, seconded and RESOLVED that the notes of the Governance and Finance Committee meeting held on 9th June 2026 be approved as the minutes.

G12. Finance
a. The Governance and Finance Committee reviewed Cashbooks 1 and 2, months 1 to 3 and it was proposed, seconded and RESOLVED to note/approve/authorise the following financial information:
i. Month 1
1. Cash Book 1 Receipts £204,883.99 Payments £40,908.55
2. Cash Book 2 Receipts £240.00 Payments £68.40
ii. Month 2
1. Cash Book 1 Receipts £4,066.66 Payments £29,791.57
2. Cash Book 2 Receipts £0.00 Payments £71.99
iii. Month 3
1. Cash Book 1 Receipts £2,993.04 Payments £22,421.06
2. Cash Book 2 Receipts £0.00 Payments £90.31
b. Detailed Income and Expenditure Report (Budget Variance Report) as at 30th June 2026.
c. Earmarked Reserves Report as at 30th June 2026.
d. Balance Sheet and Cashbook 1 and 2 Bank Reconciliations as at 30th June 2026 which reconcile to account statements showing balances as follows:
i. Lloyds Treasurers Account balance on statement 3 as at 30th June 2026 – £332,380.10
ii. Petty Cash (balance as at 30th June 2026) – £42.92
iii. Lloyds Deposit Account balance on statement 3 as at 30th June 2026 – £166,652.51
iv. NS and I Account (balance on last statement, numbered 15 as at 18th February 2026) – £114,560.77.

G13. Grants
At 8.32pm upon a proposal by Cllr. Mrs. KP, seconded by Cllr. Mrs. JMS, it was RESOLVED to move into closed session in accordance with the Public Bodies (Admission to Meetings) Act 1960 due to the business to be discussed in the following items, the information being of a confidential, commercial and third-party nature in regard to grants. It was proposed, seconded and RESOLVED to award the following:
a. C.H.A.S.E – £2,000.00
b. Waveform Arts – £500.00

 

At 9.09pm it was proposed, seconded and RESOLVED to move out of closed session.

G14. Next Meeting
It was noted that the next scheduled Governance and Finance Committee meeting would take place on 27th October 2026.

The Meeting Closed at 9.09pm.

 

Signed_______________________ (Chairman) Dated_________________________