06-09-26 TC MINS

MINUTES OF THE EXTRAORDINARY MEETING OF LOUTH TOWN COUNCIL
HELD IN THE OLD COURT ROOM, THE SESSIONS HOUSE, LOUTH
ON TUESDAY 9th JUNE 2026

The Mayor, Cllr. Mrs. K. Parsons (Mrs. KP) (in the chair).

Councillors present: T. Ball (TB), Mrs. E. Ballard (Mrs. EB), J. Baskett (JB), J, Drake (JD), H. Filer (HF), D. Hobson (DH), G.E. Horton (GEH), Mrs. H. Hunt (Mrs. HH), Mrs. J. Makinson-Sanders (Mrs. JMS), D. Moore (DM), P. Starsmore (PS), H. Steer (HS), T. Tapsfield (TT).

Councillors not present: D.E. Wing (DEW).

The Town Clerk, Mrs. L.M. Phillips, the Town Clerk’s Assistant, Mrs. S. Chitauro-Adlard and one member of the public were also present.

T19. Apologies for Absence
Apologies for absence were received from Cllr. DEW

T20. Declarations of Interest / Dispensations
There were no declarations of interest made.

T21. Minutes
It was proposed, seconded and RESOLVED that the notes of the Council Meeting held 26th May 2026 be approved as the minutes.

T22. Annual Governance and Accountability Return (AGAR) 2025/26
On a recommendation from the Council’s Financial Overview Working Group, it was proposed, seconded and RESOLVED as follows:
a. To receive and note the contents of a report from the Town Clerk.
b. To receive the report of the internal auditor and note that no matters of concern were highlighted.
c. To approve the completion of the Annual Governance Statement (Section 1 of the AGAR) for the financial year 2025/26, placing ticks in all yes boxes except number 9 where n/a should be ticked and approve signing by the Chairman and Town Clerk.
d. To receive the Statutory Balance Sheet for the year ended 31st March 2026 and authorise signing by the Chairman and Responsible Financial Officer.
e. To note the Income and Expenditure Account for the year ended 31st March 2026, previously received and approved by the Governance and Finance Committee on 12th May 2026.
f. To note the Asset Register for the year ended 31st March 2026, previously received by Council on 24th March 2026.
g. To approve the bank reconciliation required for submission with the AGAR for the year ended 31st March 2026, bank balances at 31st March 2026 previously noted by the Governance and Finance Committee on 12th May 2026.
h. To approve the Accounting Statements (Section 2 of the AGAR) for the financial year 2025/26 and authorise signing by the Chairman.
i. To note that the period for the exercise of public rights must include the first 10 working days of July, must be at least 30 consecutive working days long, must commence as soon as reasonably possible after approval of the AGAR, and with this in mind, it was proposed, seconded and RESOLVED that the period for the exercise of public rights be set from Thursday 11th June to Wednesday 22nd July 2026.

T23. LALC AGM
Council noted that the above would take place by Zoom on Thursday 9th July from 6.30pm, commencing with guest speaker Cllr. Sean Matthews, leader of LCC, addressing delegates. It was proposed, seconded and RESOLVED that Cllr. Mrs. KP would attend as a representative of LTC.

T24. LALC Summer Conference
Council noted that LALC’s Summer Conference would take place on Tuesday 14th July at the Epic Centre, Lincolnshire Showground from 9.30am to 4pm. After discussion, it was proposed, seconded and RESOLVED that Cllrs. TB, GEH, DM, PS and HS would attend on behalf of LTC.

T25. Next Meeting
It was noted that the date of the next scheduled Town Council meeting was 30th June 2026.

 

The Meeting Closed at 9.11pm.

 

 

Signed_______________________ (Chairman) Dated_________________________