Search

Louth Town Council - Working with the community to make Louth a better place to live and work

Agenda for Tuesday 26th May 2026

By /

Louth Town Council
The Sessions House, Eastgate,
Louth, Lincolnshire, LN11 9AJ
01507 355895
clerk@louthtowncouncil.gov.uk

Annual Meeting – Election of Mayor

To the Members of the Town Council of Louth:

You are hereby summoned to attend the Annual Meeting of Louth Town Council which will be held on Tuesday 26th May 2026 in The Old Court Room, The Sessions House, Eastgate, Louth at 7pm.  The business to be dealt with at the meeting is listed in the agenda below.

There will be no public forum.

Mrs. L.M. Phillips

Town Clerk

Dated this 20th Day of May 2026

AGENDA

 

ROBED TOWN COUNCIL

 

  1. Election of Mayor (Chairman)
    Council to receive nominations and to elect the Mayor of Louth (Chairman) to hold office until the Annual Meeting of Louth Town Council in 2027 followed by:

    1. Declaration of Acceptance of Office by the Mayor
    2. Mayor’s Address – The Mayor to address and thank the Council
    3. Vote of Thanks to Retiring Mayor
      1. A vote of thanks to the retiring Mayor
      2. The Mayor will present a replica of the Arms of the Town to the retiring Mayor.
    4. Reply of the Retiring Mayor
      Councillor Darren Hobson will reply, and confirm his recipient of the Arms, for Services to the Town.
    5. Appointment of Chaplain, The Mayor will announce the arrangements for the Mayor’s Chaplain.
  2. Election of Deputy Mayor
    Council to receive nominations and to elect Deputy Mayor (Vice Chairman) to hold office until the Annual Meeting of Louth Town Council in 2027.

    1. Deputy Mayor to sign the Declaration of Acceptance of Office
  3. Apologies for Absence
    To receive and note apologies where valid reasons for absence have been given to the Town Clerk at least one hour prior to the meeting.
  4. Declarations of Interest
    To receive declarations of interest in accordance with the Localism Act, 2011 – being any pecuniary interest in agenda items not previously recorded on Members’ Register of Interests and any written requests for dispensation received by the Proper Officer under section 22 of the Localism Act.
  5. Council Minutes
    To approve as a correct record the notes of the Council Meetings held on 14th April 2026.
  6. Committee Minutes
    To confirm receipt of the minutes and adopt resolutions contained therein of the following Committee Meetings:

    1. Planning Committee meeting held on 24th March 2024.
    2. Governance and Finance Committee held on 3rd March 2026
    3. Personnel Committee meeting held on 10th February 2026.
  1. Committees of the Council
    On a proposal by the Mayor, seconded by the Deputy Mayor, Council to re-establish Committees, as Committees of Louth Town Council and confirm membership, terms of reference and delegated authority as contained within Standing Orders:

    1. Planning Committee (P), All Members
    2. Governance and Finance Committee (G), All Members; and
    3. Personnel (H) Committee, 7 Members (not to include the Mayor), (2025/26: JMS, EB, GEH, JB, JD, PS, KP).
  2. Louth Town Council Governance
    Council to confirm that it’s Governance Documents e.g., Standing Orders, Financial Regulations, Code of Conduct and all of its other policies and procedures especially those relating to Risk Management, GDPR, FoI, Complaints and Employment have been reviewed in year, as per the attached schedule. (Policies available to view on the website or in the office).
  3. Town Clerk
    On a proposal by the Mayor, seconded by the Deputy Mayor, Council to confirm delegated authority to the Town Clerk as contained within Standing Orders and Financial Regulations.
  4. Representation on External Bodies and Arrangements for Reporting Back
    Council to note it has representation as follows:

    1. Louth United Charities – 2 Cllrs. with a 4 year term each – Cllrs. KP and JMS
    2. King Edward VI Almshouse School and Educational Charity of Louth – Cllrs. PS and JMS
    3. Louth Navigation Regeneration Partnership – new representative to be elected
    4. CCTV Partnership – Cllr. Mrs. EB and Town Clerk
    5. LALC Management Committee – Town Clerk

Representatives to note that reports back to Council are requested.

  1. Council’s Membership of Other Bodies
    Council to note that Louth Town Council or it’s Clerk is a subscriber to / associate of / registered with:

    1. Lincolnshire Association of Local Councils (LALC)
    2. National Association of Local Councils (NALC)
    3. LALC Annual Training Scheme
    4. Historic Towns Forum (Free associate)
    5. The Information Commissioners Office
    6. The Institute of Cemetery and Crematorium Management
    7. Rural Market Towns Group
    8. Society of Local Council Clerks (SLCC)
  2. Arrangements with other organisations
    Council to note that it has arrangements with other organisations e.g., leases/agreements which can be viewed in the office, in respect of:

    1. Old Mill House (lease with private tenants/their mortgage company)
    2. Wayleave (with Northern Powergrid re. poles located on Council land at Julian Bower)
    3. Grasscutting (agreement with LCC that the Council will cut amenity verges in the town)
    4. Legal representation (letters of engagement with Wilkin Chapman Rollits)
    5. Land off London Road (lease with Louth Athletics Club)
    6. Julian Bower Field (grazing licence with private individual)
    7. Aethelheard’s Chapel (occupation agreement with local branch of the Greek Orthodox Church)
    8. Sessions House (agreement with LNALS re. storage space at SH)
    9. Flood Alleviation Scheme (agreement with Environment Agency to contribute financially annually)
    10. Trinity Lane, London Road, Mount Pleasant Allotments (Lease with Louth Cottage Garden and Allotments Assoc.)
    11. Land off London Road – Astro Turf Site (Lease with LRSP)
    12. London Road Sports Partnership (agreement that Council will contribute annually to a maximum of £20,000)
    13. CCTV (maintenance contract with ELDC)
    14. James’ Church – clock and external lights (payment of clock repair costs and electricity to run it and lights)
    15. War Memorial (agreement with ELDC that ELDC will pay for electricity and LTC will maintain the asset)
    16. Market Place Electric Box (transferred from ELDC. LTC responsible for all supply energy costs, all statutory testing and public safety)
  1. Register of Assets
    Council to confirm that schedules of land and assets were reviewed and adopted by Town Council on 24/03/26.
  2. Insurance
    Council to note that it’s arrangements for insurance cover, of all insured risks was reviewed and resolved upon on 20/5/25.
  3. Meetings of the Council
    Council to confirm that the dates of the meetings of Louth Town Council and Committees for 2026/27 were reviewed and adopted on 10th February 2026 and authorise the Town Clerk to issue summons accordingly. A schedule of meeting dates can be viewed on the website.
  4. Bank Signatories
    Council to note signatories on its accounts are as follows, approve and nominate another three members for addition to its approved NSI signatories:

    1. Lloyds Account – EB, KP, DH, JMS, PS
    2. NSI Account – EB, DH
  5. Financial Matters:
    1. Bank Balances
      Council to note bank balances as follows:

      1. Lloyds Treasurers Account (balance on statement 1 at 30th April 2026) – £377,533.03
      2. Lloyds Deposit Account (balance on statement 1 as at 30th April 2026) – £166,652.51
      3. NS and I Account (balance on last statement, numbered 15 as at 18th February 2026) – £114,560.77.
      4. Orders for Payment
        Council to approve the attached list of payments made in April 2026.
  1. Next Meeting
    Council to note that the date of the next scheduled meeting of Louth Town Council’s Planning and Governance and Finance Committees will take place on Tuesday 9th June 2026 when Chairmen / Vice Chairmen and working groups of those Committees will be elected / established.