Louth Town Council
The Sessions House, Eastgate,
Louth, Lincolnshire, LN11 9AJ
01507 355895
clerk@louthtowncouncil.gov.uk

To the Members of the Town Council of Louth:

You are hereby summoned to attend a scheduled meeting of Louth Town Council’s Planning Committee and it’s Governance and Finance Committee which will be held on Tuesday 9^th December 2025 in The Old Court Room, The Sessions House, Eastgate, Louth at 7pm.  The business to be dealt with at the meeting is listed in the agenda below.

There will be a 15 minute public forum between 6.45pm and 7.00pm when members of the public may ask questions or make short statements to the Council, and your attendance is requested during this period. 

Please note, any public, wishing to speak in the public forum may do so on items which appear on the agenda or may ‘sit in’ on the meeting(s).  It would be much appreciated if any member of the public wishing to speak would please contact the Town Clerk, by emailing clerk@louthtowncouncil.gov.uk in advance of the meeting to discuss attendance arrangements.  If possible, please provide written representation rather than attending in person.

Members of the public should note that they will not be allowed to speak during the formal meeting.

Mrs. L.M. Phillips
Town Clerk
Dated this 4^th Day of December 2025

AGENDA

PLANNING COMMITTEE
(Chairman: Cllr. P. Starsmore, Vice Chairman: Cllr. D. Moore, Membership: All Cllrs.)

1. Apologies for Absence
   To receive apologies where valid reasons for absence have been given to the Town Clerk at least one hour prior to the meeting.
2. Declarations of Interest / Dispensations
   To receive declarations of interest in accordance with the Localism Act, 2011 – being any pecuniary interest in agenda items not previously recorded on Members’ Register of Interests and any written requests for dispensation received by the Proper Officer under section 22 of the Localism Act.
3. Minutes
   To approve as a correct record the notes of the Planning Committee Meeting held on 18^th November 2025. (Attached).
4. Applications received by the Local Planning Authority
   To consider and make observations/ratify comments already submitted by the Planning Working Group to meet deadlines, on all planning applications received including those listed in the schedule (PA/Schedule 12-09-25). (Attached).
5. Planning Correspondence
   Committee to receive planning decisions, enforcement complaints, appeal decisions, tree notifications, temporary road closures etc., as advised by the District and County Council. (Attached).
6. Next Meeting
   To note that the next scheduled meeting of the Planning Committee will take place on 20^th January 2025.

GOVERNANCE AND FINANCE COMMITTEE

(Chairman: Cllr. Mrs. E. Ballard, Vice Chairman: Cllr. G.E. Horton, Membership: All Cllrs.)

1. Apologies for Absence
   To receive apologies where valid reasons for absence have been given to the Town Clerk at least one hour prior to the meeting.
2. Declarations of Interest / Dispensations
   To receive declarations of interest in accordance with the Localism Act, 2011 – being any pecuniary interest in agenda items not previously recorded on Members’ Register of Interests and any written requests for dispensation received by the Proper Officer under section 22 of the Localism Act.
3. Minutes
   To approve as a correct record the notes of the Governance and Finance Committee meeting held on 21^st October 2025. (Attached).

4. Finance
   Committee to note/approve/authorise the following:
   1. Receipts and Payments – Cashbooks 1 and 2 – Months 5 and 6
      1. Month 5
         279. Cash Book 1 Receipts     £3,279.73            Payments      £29,462.70
         280. Cash Book 2 Receipts        £250.00            Payments             £29.95
      2. Month 6
         965. Cash Book 1 Receipts £178,965.30            Payments      £20,425.37
         966. Cash Book 2 Receipts            £0.00            Payments           £138.18
      3. Detailed Income and Expenditure Report (Budget Variance Report) as at Month 6 to 30^th September 2025.
      4. Earmarked Reserves Report as at 30^th September 2025.
      5. Balance Sheet and Cashbook 1 and 2 Bank Reconciliations as at 30^th September 2025 which reconcile to account statements showing balances as follows:
         1. Lloyds Treasurers Account (balance on statement 6) at 30^th September 2025– £428,603.14
         2. Petty Cash (balance as at 30^th September 2025) – £67.05
         3. Lloyds Deposit Account (balance on statement 6 as at 30^th September 2025) – £166,652.51
         4. NS and I Account (balance on last statement, numbered 14 as at 21^st May 2025) – £113,426.50.
            

5. Budget 2026/27
   Committee to receive and discuss the draft budget 26/27 alongside reviewing the level and purpose of its Earmarked Reserves (attached) and resolve upon a recommendation to put forward to Town Council.
6. Closed Session
   Council to resolve to move into closed session in accordance with the Public Bodies (Admission to Meetings) Act 1960 due to the business to be discussed in the following items, information being of a confidential, commercial and third party nature with regard to:
   1. Grants – Committee to consider grant applications received (précis attached), receive recommendations from FOG and resolve upon the way forward.
      

Cllrs. are STRONGLY urged to familiarise themselves with the grant applications online or in hard copy at the office prior to discussion.

2. Next Meeting
   To note that the next scheduled meeting of the Governance and Finance Committee will take place on 3^rd March 2025.