Louth Town Council
The Sessions House, Eastgate,
Louth, Lincolnshire, LN11 9AJ

01507 355895
clerk@louthtowncouncil.gov.uk

To the Members of the Town Council of Louth:

You are hereby summoned to attend a meeting of Louth Town Council’s Governance and Finance Committee which will be held on Tuesday 13^th May 2025 in The Old Court Room, The Sessions House, Eastgate, Louth at 7pm.  The business to be dealt with at the meeting is listed in the agenda below.

There will be a 15 minute public forum between 6.45pm and 7.00pm when members of the public may ask questions or make short statements to the Council, and your attendance is requested during this period. 

Please note, any public, wishing to speak in the public forum may do so on items which appear on the agenda or may ‘sit in’ on the meeting(s).  It would be much appreciated if any member of the public wishing to speak would please contact the Town Clerk, by emailing clerk@louthtowncouncil.gov.uk in advance of the meeting to discuss attendance arrangements.  Written representation can also be considered rather than attending in person.

Members of the public should note that they will not be allowed to speak during the formal meeting.

Mrs. L.M. Phillips
Town Clerk

Dated this 8^th Day of May 2025

AGENDA

 

GOVERNANCE AND FINANCE COMMITTEE

(Chairman: Cllr. Mrs. E. Ballard, Membership: All Cllrs.)

1. Apologies for Absence
   To receive and note apologies where valid reasons for absence have been given to the Town Clerk at least one hour prior to the meeting.
2. Declarations of Interest / Dispensations
   To receive declarations of interest in accordance with the Localism Act, 2011 – being any pecuniary interest in agenda items not previously recorded on Members’ Register of Interests and any written requests for dispensation received by the Proper Officer under section 22 of the Localism Act.
3. Minutes
   To approve as a correct record the notes of the Governance and Finance Committee Meeting held on 25^th February 2025.
4. Finance
   Committee to receive a recommendation from FOG that the following be noted/approved/authorised:
   1. Receipts and Payments – Cashbooks 1 and 2, Months 10 and 11
      1. Month 10
         1. Cash Book 1 Receipts        £2,552.54                Payments                                £25,940.13
         2. Cash Book 2 Receipts               £0.00                Payments   £48.86
      2. Month 11
         1. Cash Book 1 Receipts         £1736.11                Payments                                £25,933.49
         2. Cash Book 2 Receipts               £0.00                Payments   £37.08
      3. Detailed Income and Expenditure Report (Budget Variance Report) as at Month 11 to 28^th February 2025.
      4. Earmarked Reserves Report as at 28^th February 2025.
      5. Balance Sheet to 28^th February 2025 and Cash Book 1 and 2 Bank Reconciliations which reconcile to account statements showing balances as follows:
         396. Lloyds Treasurers Account (balance at 28/2/25 on statement 11) – £324,396.43.
         397. Petty Cash (balance as at 28/2/25) – £123.97.

• Lloyds Deposit Account (balance on statement 11 printed 1^st May 2025) – £166,652.51

300. NS and I Account (balance on last statement received (no. 12) as at 1/1/24) – £112,300.42

5. Review of Governance Documents
   Committee to receive a recommendation from FOG that the following be approved for use, after recommendation from NALC that amendments be made subsequent to the introduction of new procurement legislation and to better reflect Code of Conduct requirements:
   1. Standing Orders
   2. Financial Regulations
6. Review of Policies and Procedures
   Committee to receive a recommendation from FOG that the following be approved for use:
   1. Complaints Procedure
   2. Media Policy

 

7. Mayor’s Account
   Committee to note that further to discussion on 25^th March the Mayor’s Account has now been closed. Remaining funds in the sum of £208.55 have been withdrawn.  Committee to consider treatment of these.
8. Changes to 2025/26 Practitioners’ Guide
   Committee to note the above (attached).

9. Closed Session Item
   Committee to resolve to move into closed session in accordance with the Public Bodies (Admission to Meetings) Act 1960 due to the business to be discussed in the following item, information being of a confidential, commercial and third party nature in relation to:
   1. Grants – Committee to consider grant applications received, receive recommendations from FOG and resolve upon the way forward.

      Councillors are STRONGLY urged to familiarise themselves with the grant applications online or in hard copy at the office prior to discussion.